Writing thesis using MS Word 2007

Khairul Anwar - Computer Science UiTM Perlis 1

WRITING THESIS USING MS
WORD 2007 AND ZOTERO
Managing thesis effectively

Course Contents
2

Steps to Write a Thesis

Typing Thesis Outline

Heading

New Heading Style

Normal Style

Page Breaks

Section Breaks

Page Numbering

Inserting New Blank Page

Table of Content

Updating Table of Content
Khairul Anwar - Computer Science UiTM Perlis
Table of Figures

Introduction to Style formatting
3

 You can think of a style as a set of pre-
defined formatting instructions that you can
use repeatedly throughout the document.
 Possibly more important however is that styles
are used to "tag" or identify parts of a
document.
 Styles allow for quick formatting
modifications throughout the document and
can be tied into numbering to make working
with outline numbered lists easier.
 Common Styles are Normal, Heading n, Title,
subtitle, etc.


Steps to Write a Thesis
4

1) Type thesis outline
2) Set heading style (Heading 1, Heading 2, …)
3) Change Heading Numbering
4) Start type paragraph to paragraph using Normal
style.
5) Set page breaks
6) Set section breaks
7) Set page numbering
8) Create Table of Contents
9) Create Table of Figures


Type Article Outline
5

1) Create a new MS Word document. Note:
Don’t change font
2) Type article outline as shown below: format.

Abstract
Acknowledgements
Preface
Introduction
Need for the study
Purpose of the study
Theory
Biometric technologies and systems


Heading 1 Style
6

1) In the body text, put the cursor on the Introduction.
2) On the Home tab, in the Style group click Heading 1.
3) Repeat previous step for “Theory” word.

2

1


… Heading 1 Style
7

 Introduction will be formatted automatically as Heading 1
style.
 You can change the font format later.


Heading 2 Style
8

1) In the body text, put the cursor on the “Need for the study” and
“Purpose of the study”..
2) On the Home tab, in the Style group click Heading2
3) Repeat above steps for “Biometrics technologies and systems”

2

1


Change Heading Numbering
9

1) Click on any heading.
2
2) On Home tab, on
Paragraph group,
click Multilevel list
command
3) Click the 6th style as
shown in the 3rd step. 1
3


…Change Heading Numbering
10

 All heading will be automatically formatted.
 You can change the numbering format later.


Typing the body text
11

 Put the cursor at the end of Introduction heading.
 Press Enter.
 Type the introduction text
 You can copy and paste from the given sample file.
 Repeat the previous step for the other heading


Normal Style (body text)
12

 The body of text is formatted using the Normal style.
 Steps:
1) Click any where on the first paragraph.
2) On Home tab, Style category, click Normal.
3) Apply the Normal style to other paragraph.
 Make sure all similar paragraph is applied to the Normal style.

2

1


Modify heading style
13
1
1) Click on style submenu 2
2) Double click style title. 4
 The style window will fits at the left
panel.
3) Click the on the right side of Heading 3
1
4) Click Modify
5) Change font face, color, style, and
size of heading 1.
6) Click OK button when finish 5
7) Repeat step 3 to 6 to modify other
styles such as Normal, Heading, etc.

6

Create Every New Chapter at the New
14
Page
1) On the style formatting
panel 6
2) Click the on the right side
of Heading 1
3) Click Modify 7
4) Click Format button
5) Click Paragraph
6) Click Line and Page Break
tab
7) Check right on Page break
before.
8) Click OK
9) Click OK again.

8

Create New Heading Style
15

 Highlight “Abstract”. Click on Heading 1.
 Click on Styles.
 Click on New Style.

1 2

3

…Create New Heading Style
16

 Change the Properties
Name. Type “Heading0”
 Click OK. 1

 Repeat the previous steps
for “Acknowledgement” and
“Preface”.

2


Page Breaks
17

 Use Page Break to start a new
page. Don’t press Enter key.
1) Put the cursor at
“Acknowledgement”.
2
2) Click Page Layout. 3

3) Click Breaks. 4
4) Click Page.
5) Repeat for:
1
 “Preface”
 “Introduction”
 “Theory”


Create Page Numbering
18

 Page numbering for thesis normally divided into title,
frontmatter and mainmatter.
 Title contains thesis titles, author name, university name,
etc.
 Frontmatter consists of Preface, abstract, TOC, etc.. It is
numbered as Roman number (I, II, III, …)
 Mainmatter contains Chapter 1 Introduction, Chapter 2
Research Methodology, etc. It is numbered as Arabic
number (1, 2, 3 ,…)
 The frontmatter and mainmatter must be separated by
Continuous Section Break.


Create Continuous Section Break
19
2
1) Section break before 3
Preface
1) Put the cursor before
Preface heading
2) Click Page Layout.
3) Click Breaks.
4) Click Continous (under
Section Breaks). 4

2) Section Break before
Chapter 1:
1) Put cursor before
chapter 1
2) Repeat step 2 to 4 1

Page Numbering at the frontmatter
20
1) Put the cursor at the first
page. 3

2) Click Format Page
Numbers
3) At Number format choose
3
I, II, III, … format
4
4) At Start At choose I
5) Click OK 2
6) In Insert tab, Click Page 6
Number 6
7) Click Bottom of page. 7
8) Click page number at the
center.

8

Page Numbering at the mainmatter
21
1) Put the cursor at the first
page of Chapter 1. 3

2) Click Format Page
Numbers
3) At Number format choose
3
1, 2, 3, … format
4
4) At Start At choose 1
5) Click OK 2
6) In Insert tab, Click Page 6
Number 6
7) Click Bottom of page. 7
8) Click page number at the
center.

8

Inserting a New Blank Page
22

 Put the cursor at
the location where 2

you want to add 3
new blank page.
 Click Insert
 Click Blank Page 1


Table of Content
23

 Click the mouse to place the 1

insertion pointer on the new, 2

blank page.
 Click References
 Click Table of Content

3


Updating TOC
24

 Click the mouse at
the TOC 2
 Click Update 1
Table…
3
 Choose Update
page number
only or Update
entire table


Add a Caption
25

 Select the object (table, equation, figure, or another object) that
you want to add a caption to.
 On the References tab, in the Captions group, click Insert
Caption.

1

2


… Add a Caption
26

 In the Label list, select the label that
best describes the object, such as a 1

picture or equation.
 Click OK.
2
 Type the text that will appear after
the label. Select any other options
you want.
 Click OK.

3


Cross-reference
27

1) Put cursor to the place where you want to insert the cross-reference.
2) On the References tab, in the Captions group, click Cross-reference.
3) Click combo-box of Reference type and click Figure.
4) Click combo-box of Insert reference to and click Only label and number.
5) At For which caption list choose the caption that you want to make cross-reference.
6) Click Insert button.
7) Done

1 2

4

3 5

7
6

Create a Table of Figures
28

1
 In your document, insert a
2
blank page for a table of
figures.
1) On the References tab, in
the Captions group
2) Click Insert Table of
Figures.
3) Click OK.

3

Create footnote
29
1
1) Click References ribbon
tab. 3
2) Put the cursor at the
location where you
want to insert footnote.
3) Click Insert Footnote .
4) The cursor will be 2
automatically move to
the end of the page.
Type the reference.
5) Type the footnote
reference
4


Document Map
30

 Document map display document heading/topics at
the right side of document.
 Go to View tab and check or uncheck Document
Map to show or hide document map.


Writing thesis using MS Word 2007

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