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Using project data analytics to improve efficiency and effectiveness final
- 1. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Using project data analytics to improve efficiency and effectiveness James Smith PhD CTO Projecting Success jamessmith@projectingsuccess.co.uk 14th July 2021
- 2. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 DR James Smith Roles • CTO • Data Scientist • Lead Apprenticeship Tutor Professional achievements • PhD/MSc/BSc in Applied Mathematics • University Lecturer • 10+ years experience working with data
- 3. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Agenda 1. What is project data analytics? 2. Why we must act 3. Impact on your organisation and role 4. What does good look like? 5. It’s not all about the tech 6. Starting your journey
- 4. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 What is Project Data Analytics?
- 5. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Fundamentally, we aspire to leverage the experience from our portfolio of projects to improve future project delivery performance. Driving up delivery productivity and certainty. Exhaust plume from project delivery Overview
- 6. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Project Data Analytics refers to the process of extracting, examining, transforming and arranging data to extract useful information, insights, predictions and to inform decision making. It includes data collection (e.g. app development or automation), organisation, storage, and all the tools and techniques used.
- 7. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Project Data Analytics Credit:Microsoft
- 8. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Some inspiration into why we must act
- 9. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Project delivery performance hasn’t changed very much in 20 years We need to collaborate and move the dial
- 10. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 If Bryden Wood can automate the design of a motorway…. ….how close can we get to automating project delivery? Credit: Bryden Wood
- 11. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Does the same apply to projects? People are predisposed to illnesses Some driven by DNA, others by lifestyle factors.
- 12. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Certain projects are more predisposed to variance than others. We know this at a project level, but what about WBS, conditions, value, team? Which factors have greatest influence on the variance?
- 13. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Will it disrupt procurement?
- 14. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 How will the client role evolve? • See projects as a pipeline of activity, not one offs – be more strategic • Contract for data availability • Insist on end to end data pipelines • Reward collegiate working • Adaptation to MEAT Exhaust plume from project delivery
- 15. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 How Will This Impact Your Role?
- 16. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Example: Project Management Role Opportunity to apply project data analytics Significant Niche opportunities More challenging Data science and automation will chip away at project delivery roles Do you want to shape and influence this, or sit back and let your role get smaller and smaller? How can you use project data analytics to have a more fulfilling role?
- 17. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Where most organisations are today Where we aspire to be Driven by: • Data foundations • Alignment between data and our use cases • Data volumes/quality • Connections in data • etc
- 18. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 What does good look like?
- 19. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Project:Hack • 10+ Challenges • 2 Masterclasses • £5000 prize pool • Numerous Top Tier organisations Event is held completely online Microsoft Teams https://bit.ly/2V94OcK
- 20. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Cost estimating solution using Spons cost book
- 21. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Auto- generation of stakeholder management comms
- 22. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Predicting loss making projects example “Absolutely over the moon with the results Martin. It gives us a really good platform to build upon. I hope the challenge participants got as much from it as I did setting the challenge and the fun I had watching all the presentations and judging. I'm already thinking towards the next Hack... What Projecting Success and this community are achieving is industry leading and the difference it is making is really starting to get noticed! I look forward to working with you more closely in the future”. Head of Business Intelligence & Analytics, Jacobs
- 23. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Using ML to update schedule estimates and identify areas predisposed to variance
- 24. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Project Data Analytics includes all these tools and a lot more… PDA Tools
- 25. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Today we’re going to have a slightly closer look at a subset of these…. …. and how they can help organisations be more efficient and effective PDA Tools
- 26. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Python Python is a general-purpose programming language It’s open source and free to use for any application
- 27. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Python Python can be used in developing: • Desktop applications • Websites • Building and deploying machine learning models • Automation • Building games • Data cleaning • Data analysis
- 28. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Python Let’s walk through an example of data concatenation in Python
- 29. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Python • Monthly/weekly reports • CVs • Site number trackers • Images • Videos • Audio files Unstructured data -> Structured data
- 30. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Python Python is used at our Hackathons a lot but we actually use it to prep for the hackathon as well! Use case: We used Python to speed up the operations for the hack. We automatically create PowerPoint presentation you use using a Python script.
- 31. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 We used Python to speed up the operations for the hack. We automatically create a PowerPoint presentation by using a Python script. One of our learners on the apprenticeship does something very similar
- 32. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Automated Newsletters
- 33. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Power BI Power BI is a business intelligence platform for aggregating, analysing, visualising and sharing data.
- 34. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Power BI 2 main Power BI elements: Power BI Desktop – This is an application downloaded on your windows machine that is most commonly used Power BI Service – Where dashboards are published to and shared with your organisation or clients
- 35. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Power BI Connectors Build actionable dashboards DAX and Power Query
- 36. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Power BI Connectors Construction industry company league tables | Construction News Developers guide - APIv1 | Coronavirus in the UK (data.gov.uk)
- 37. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 PowerApps A low code tool for building high quality apps
- 38. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Initial Landing Page User Permissions List Use Case List Core Rating List Exec Rating List Admin User Home Page Core User Home Page Exec User Home Page Permissions Edit Use Case Edit User Journey Data Journey Sir Robert McAlpine Innovation Prioritisation Tool
- 39. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Sir Robert McAlpine Innovation Prioritisation Tool • Example to show how PowerApps can present different elements of an App dependent upon the user’s credentials. • App uses O365 user details and assigns a role to a user which is stored in a SharePoint list.
- 40. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Power Automate • Power Automate is a cloud-based service that allows users to create and automate processes and actions • Power Automate can be used to automate workflows between apps and services, collect data, get notification, process emails and much more
- 41. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Power Automate A system that we are currently developing allows the HR team to issue a contract and then it auto populates the documents in the required fields. It is a combination of Power Apps/Logic Apps and SQL.
- 42. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Power Automate Power App - This is the only application the HR Manager views Power Automate – the intelligence behind the operation. This brings all the applications together SQL Database – To securely retrieve and store learner information
- 43. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Power Automate Apprenticeship contract details are populated Learner information populated to a learner plan If there are any mistakes in the documents, the HR manager can issue the documents again and it will create a new version of the contract and learner plan Here are the documents outputted from the process
- 44. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Power Automate So what is the benefit of automating this process? Ultimately, it is a tool to improve productivity. The HR manager use to spend 20-30 minutes copying and pasting information and populating documents. Through the run history, It is clear how much time can be saved. The initial cost was the time taken from the technical team but the long-term impact is far more beneficial.
- 45. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 The stack Here’s an example of them all working together.
- 46. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 The stack Order confirmation A web order is made Azure Functions HTML SharePoint List Structured Data Power Automate Flow
- 47. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021
- 48. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Centralised vs federated
- 49. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 A specialist project data analytics role in a central team? A hybrid role, bringing analytics to transform the function and profession Data Scientist Vs Data capability Project controls Project manager Engineer Document Controller Cost estimator BIM Logistics Risk Manager Benefits Manager Scrum Master Project manager Project controls Benefits Manager Data Scientist For high end challenges
- 50. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 It is not all about the tech
- 51. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Data analytics isn’t the equivalent to an inkblot test Don’t start with the data Start with the
- 52. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Challenges Data misaligned to the problems you are trying to solve Legacy data – digitised forms Siloed/unconnected data Data quality Insufficient data volumes Company rather than supply chain data Lack of data model and design Who owns the data? Can you use it? Trustworthiness in how you use data Everyone’s too busy No high level buy-in
- 53. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 You’ll Need A Strategy • As is…to be / Target operating model • End goal? • Roadmap • Funding • Sponsors / Champions • Governance • Skills / know how • Tools / architecture
- 54. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 How to Start Your Journey
- 55. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 There are two areas for you to make a difference: 1. Becomes an internal influencer 2. Upskill
- 56. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Options Small ad hoc experiments YouTube/Udemy Level of commitment/personal investment ‘Experimenting’ ‘Strategic & Committed’ Structured Training Strategy Data Access & Tools ‘Tactical, but unsure’ Ad hoc training/ self study Solving ad hoc use cases Project Data Analytics could shape your career for 10+ years
- 57. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 • 15 month scheme • 95-100% funded by government • Delivered by experts • Age range 19-60+
- 58. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 We are creating the horsepower to seed and drive change. Enabling innovation at the edge. “Significant progress” In top 7% of providers Going way beyond the curriculum
- 59. Copyright Projecting Success 2021 Not to be reproduced without permission www.projectingsuccess.co.uk 14 July 2021 Next cohort (end of) July 2021 Handful of spaces left ☺ https://bit.ly/2ZVTwrL Free* training to prepare yourself for the next 10+ years VickyE@projectingsuccess.co.uk