Sap scripts

ABAP Training SAP Scripts 2
What Is SAP Script ?
 SAP script is the SAP system's own text-processing system.
 SAP script is integrated text management system of the SAP R/3 system.
 The transaction code is SE71.

Why SAP Script ?
 It is used to print preformatted text in preformatted forms.
 Unlike reports , the text can be aligned, different fonts can be
used.Company logo can be printed.

How to Go About Creating Forms ?
 A layout set is defined as a page design for a document.
 A layout set specifies the page design by defining one or more windows
and arranging them on a page.
 Layout set on its own does not contain any data.

Creating Forms Contnd……
 The selection of data for the document is done through the print
program.
 The print program selects the data from database table and feeds it to
the layout set.
 When the print program is executed the document is printed.

Components of Layout Set
A layout set consists of following components
 Header
 Pages
 Windows
 Page windows
 Paragraph formats
 Character formats

Header
Header – this part of the layout set consists of both administrative data
and basic (default) settings for the various other components of the
layout set like first page, default paragraph for layout set etc.,
Header data : used for information and control purposes.
- Start page
- Default paragraph
- Tab stop
- Language, original language
- Page format
- Orientation
- Lines per inch (LPI)
- Characters per inch (CPI)
- Font attributes

Pages
Pages :
Must define at least one page for every form and you must designate a
First page in the form header.
Page attributes :
- Next page
- Page counter mode
- Resource name ( paper tray to be used for printer)
- Paper mode (simplex , Tumblex)
Page windows :
Window names are linked to page names and specify the window
Position on the page.
Text elements :
The print program accesses text elements by name, formats them and
Prints them in the respective window.

Windows
Windows – at least one logical window must be defined for every page.
(Otherwise it is not possible to format the texts) window definition
involves a list of window names and corresponding window types. A
MAIN window is displayed automatically.
They represent areas that are positioned on pages as page windows and
in which at a later time text is printed.
Window types :
- Main
- Var
- Const

Page Windows
Page windows - A page window is defined by allocating a logical window to
a logical page and specifying the position and size of the window.

Paragraph Formats
Paragraph formats – A paragraph contains all the information needed to
format a paragraph of text and font. Tabs are important for
paragraphs. Specifying the list of tabs is the way to create columns for
outputting line items of a document.
Paragraph formats and attributes :
- Standard
- Font
- Tabs
- Outline

Character Formats
Character formats – this is used to override paragraph settings for specific
words in a paragraph.
Character formats and attributes :
- Standard
- Font

Creating a Layout Set
 To create a layout set go to tools -> SAP script -> form.
 The transaction code is SE71.

Steps to Create Layout Set
1. Go to SE71. This takes you to the form .Enter name for the layout /
form in the text box given.The screen as shown below.

Form Painter (SE71)

Steps to Create Layout Set Contd….
2. After entering the name for the layout set choose the “create”
button.This takes you to the next screen where in you need to enter the
description for the layout set.

Header Details of Form

3. Next step is to create pages for the layout or form.Go to pages button
on the application toolbar.Enter name for the page in the standard
attributes and description for the page.For the next page in the standard
attribute specify the name.

Page Details - Form

4. The above screen takes to the pages screen of the form.After pages,
you have to create windows needed for the page.Go to windows button
on the toolbar.MAIN window is created given by the system itself.The
window can be of type VAR or CONST except for MAIN.

5. Next step is to create Windows on
the Page .
Window Details - Form

6. To create windows go to edit -> create element of menu bar.Using this
option you can create as many windows as needed for the page.By
default the window created will have window type as VAR.For windows
to be constant, you can name them as CONST.

7. Next step after creating windows is to “create page windows”.Click
“page windows” on the application toolbar. Choose the windows needed
for that page using edit -> create element. Enter the margins for the
page windows created in the standard attributes.

Details of Page Windows

Paragraph Formats
8. Go to paragraph formats in the application toolbar.
9. Name the paragraph format and enter the description .Specify the font
family and size .If needed ,specify the tab positions. Tabs are columns
created for outputting line items of a document.

Paragraph Formats - Form

Character Formats
10. Next step is to create “character formats”.This is used to override the
paragraph settings for specific words.

Character Format

11. Go to text elements (F9) in the application toolbar of the selected page
window.
12. The text elements are assigned to the active window. You can create
several text elements in a window.

13. The text elements are called from print program,through function
modules and outputted in the respective window.

MAIN Window – Text Element

14. Next step is to save the layout.Go to form -> save. While saving the
form ,it asks for the default paragraph and page in header details of
basic settings.You need to specify the default paragraph and page in this
page.

Header Details

16. The form gets saved after entering the above details. Save the form
and activate the layout set.After activating the form,a driver program or
print program has to written or modified according to the requirement in
SE38.

SAP Script – Control Commands
New page : forcing a page break in a
text.
Syntax :
/: NEW-PAGE [page_name]
Ex :
/: NEW-PAGE S1 -> contents of S1 are printed in a new page.

Date Command
Set date mask : formatting date fields.
Syntax :
/: SET DATE MASK = ‘date_mask’.
Ex : /: SET DATE MASK = ‘DD/MM/YY’.
&Date& = 01/01/01

Include Command
3. INCLUDE : to include contents of another text into current text.
Syntax :
/: INCLUDE name [OBJECT o] [ID i] [LANGUAGE l]
[PARAGRAPH p] [NEW-PARAGRAPH np]
Ex :
/: Include MYTEXT language 'e' paragraph 'a1'

Address – EndAddress
ADDRESS – ENDADDRESS : to format the address.
Syntax :
/: ADDRESS [DELIVERY] [TYPE t] [PARAGRAPH a] [PRIORITY p] [LINES l]
/: TITLE title
/: NAME name1[,name2[,name3[,name4]]]

Address – EndAddress Contnd…..
/: PERSON name of natural person [TITLE form of address]
/: DEPARTMENT department
/: STREET street name
/: LOCATION additional location information
/: POBOX po box [CODE post code / zip code] [CITY city]

Address – EndAddress Contnd…..
/: POSTCODE post code / zip_code
/: CITY city1[,city2]
/: REGION county / state
/: COUNTRY recipient country [LANGUAGE language code]
/: FROMCOUNTRY sender country
/: ADDRESSNUMBER address number
/: ENDADDRESS

Perform Command
5. PERFORM : it is used to call an ABAP/4 subroutine from any SE38
program.
Syntax :
/: PERFORM <form_name> IN PROGRAM <prog>
/: Using &invar1&…..
/: Changing &outvar1&…..
/: ENDPERFORM

SE38 Program for Perform Stmt
Form <form_name>
Tables itab like itcsy,
otab like itcsy.
- - - - - - - - - - Coding
Endform

IF Command
6. /: IF condition
:
/: ENDIF
 = EQ equal to
 < LT less than
 > GT greater than
 <= LE less than or equal to
 >= GE greater than or equal to
 <> NE not equal to

Case Command
Syntax : CASE command
/: CASE symbol
/: WHEN value1
:
/: WHEN valuen
:
/: When others.
:
/: ENDCASE

Protect – End Protect
Protect – EndProtect command is used to print complete text on same page.
Syntax : / : PROTECT
- - - -
- - - -
/ : ENDPROTECT

Driver Program
 The execution of script is done through driver program
 The driver program can be either a stand alone program or it can be
called from any transaction.

Driver Program Cont. ….
 In the 2nd case for execution of script go to the reqd. Transaction and
reqd. Document no. For which the print out or fax to be taken and enter
the output type, transmission medium and the partner to whom we have
to send.
 For a standard configuration we can see the form name, program name
and output type in the table TNAPR.

Driver Program Cont ….
 Other details like mode of print, I.E. Print immediately or scheduling of
jobs also can be entered in the transaction itself.
 If the mode of print is set as print immediately, then the script is
executed as soon as the user saves the transaction.
 In later case one has to run the program RSNAST00 to get the output.

Driver Program Cont ….
 All the details entered in the transaction will be stored in the table
NAST.
 So without an entry in the NAST table execution of script is not possible
through RSNAST00.
 For standalone driver programs entry in NAST is not required and the
form name and driver program name may not appear in the TNAPR
table.

Function Modules
 The driver program must contain either all or some of the function
modules listed below.
 Open_form (mandatory)
 Start_form (optional)
 Write_form (mandatory)
 End_form (optional)
 Close_form (mandatory)

….Cont
 If start_form is present then end_form also should be there.
 One more function module which is useful is control_form. This is also
optional.

Translation of Layout Set
 To create layout set in different languages use transaction SE63.
 The complete path from SE63 is translation  long texts  SAP scripts
 forms (SE76).
 Enter the form name, source language and target language.

Printing Company Logo
Steps required to print a company logo :
1. Go to SE38 .Type RSTXLDMC in the text box provided .

Printing Company Logo Contd…..

Printing Company Logo Contd…..
2. Execute the program by pressing F8.
3. Enter the file name of the TIFF file,resolution ,text name and text title

Uploading Pictures
4. The TIFF file will be uploaded and gets stored as a text element in SO10.

Different Commands in SAP Script
BOX :- command for drawing a box or a horizontal or vertical line.
/: Box [XPOS] [YPOS] [width] [height] [frame] [intensity]
POSITION :- command for specifying the width and the height of
the box
/: Position [XORIGIN] [YORIGIN] [window] [page]
SIZE :- sets the values of the WIDTH and HEIGHT parameters
used in
The BOX command
/: Size [width] [height] [window] [page]
Syntax of control commands :-
Use the paragraph format /:
Does not occupy more than a single line

Different Commands in SAP Script Contd….
Explicit page break :- NEW-PAGE
/: New-page [page_name]
Preventing page breaks :- PROTECT
/: Protect
:
:
/: ENDPROTECT
Assigning value to a text symbol :- DEFINE
/: DEFINE &symbol_name& = ‘value’
Conditional text :-
/: IF condition
:
/: Else
:

Formatting :-
/: SET DATE MASK = ‘date_mask’
eg. /: Set date mask ‘mm/DD/YY’
&Date& -> 06/06/02
/: SET TIME MASK = ‘time_mask’
eg. /: Set time mask ‘HH:mm’
&Time& -> 11:52
/: Set sign left
/: Set sign right

Setting header text in main window :-
/: Top
:
:
/: ENDTOP
Setting footer text in main window :-
/: Bottom
:
:
/: ENDBOTTOM
General SAPSCRIPT fields :
&SAPSCRIPT-SUBRC&
&SAPSCRIPT-FORMPAGES&
&Page&
&Date&
&ULINE&

Formatting options :
Offset
&Symbol& -> 123456789
&Symbol+3& -> 456789
Output length
&Symbol( length )&
Omitting the leading sign
&Symbol(s)&
Leading sign to left
&Symbol(<)&
Omitting leading zeros
&Symbol(z)&
Space compression
&Symbol(c) &

Number of decimal places
&Symbol(.N)&
Omitting the separator for ‘thousands ‘
&Symbol(t)&
Suppressing output of initial values
&Symbol(i)&
Function modules in print program
 Open_form
 Close_form
 Start_form
 End_form
 Write_form
 Control_form

Utilities and Programs
 RSTXCRP :- program is used to upload and download a form
across
different system using the local file system as an
interface.
 Utilities copy from client is used to copy the layout in the same
System across different clients.
 Form >> copy from to copy in the other language
 Utilities >> change page format
 Table TNAPR – what program is attached to which layout.

Sap scripts

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