Alfresco_Web_Quick_Start_User_Help_Enterprise.pdf

Enterprise 4.1.5

Alfresco Web Quick Start User
Help

Contents
Using Alfresco Web Quick Start..............................................................................................3
Getting Started.....................................................................................................................4
Before you begin................................................................................................................. 4
Becoming familiar with the content..................................................................................... 4
Home page.......................................................................................................................... 6
Specifying a template.................................................................................................. 6
Configuring the navigation links.................................................................................. 7
Configuring the Home page carousel..........................................................................8
News.................................................................................................................................... 8
Writing a news article.................................................................................................. 9
Selecting an image to accompany an article.............................................................. 9
Selecting articles for the landing page...................................................................... 10
Publications........................................................................................................................12
Creating and publishing PDF content....................................................................... 12
Working with visitor feedback............................................................................................13
Managing comments on blog posts.......................................................................... 13
Responding to Contact page submissions................................................................ 15
Creating multi-lingual websites..........................................................................................16
Preparing a section for translation............................................................................ 16
Translating an asset within a translated section....................................................... 17
Translating an asset that is not in a translated section............................................. 17
Publishing content............................................................................................................. 18
Reference...........................................................................................................................20
Templates...................................................................................................................20
Breaking down the Web Quick Start site structure................................................... 31

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Using Alfresco Web Quick Start

Web Quick Start is a set of website design templates, built on top of the powerful Alfresco Share
content management and collaboration framework. With Web Quick Start, developers can rapidly
build customized, dynamic web applications with powerful content management features for the
business users—without having to start from scratch.

A flexible platform for web developers
Often when new websites and web applications are created for new business initiatives, the initial
focus is solely on the customer who is going to be visiting the website. Dynamic web applications
are created using modern frameworks—like Spring Surf (for Spring MVC)—on top of lightweight,
open source databases to serve up dynamic content. The problem comes when the business
users (content owners) want to begin updating the content. Now developers have to tackle adding
content management features instead of front-end website improvements.
Web Quick Start is a customizable example of a dynamic website built in Spring Surf—but with
an Alfresco Share content repository for full-featured content management built right in. Now
developers can stay focused on end-user functionality and let Alfresco Share take care of content
management for the business.

Collaborative web content creation
Users need the flexibility to use their tool of choice when creating and updating web content. Web
Quick Start provides:
• In context web editing: Using standard web browsers, users can select content from the
editorial site by navigating the website and edit it right in their browser.
• Office-to-Web: Users can draft content using MS Office, collaborate in real time through
Google Docs, and then use automated rules to publish to the web (maintaining the CSS
standards of the site).
• Shared Network Drive: Leveraging industry standards (CIFS) users can map the web
library as if it were just another network drive. This allows users to simply drag-and-drop
new web content from their desktop to the web.
• Powerful sharing features: Alfresco’s Share interface allows for easy sharing,
collaboration, and co-authoring, along with automated rules and worflows, to help manage
the review, approval, and publish process.
The Alfresco web library provides support for all web based content (including text, images,
video, and audio files).

Easy administration
Web Quick Start makes it easy for non-technical users to change the website without the need to
resort to development. Given the right security setting users can:
• Create new sites: Sites can be created to support specific marketing campaigns (such as
a new micro-site to support the launch of the next video game). A simple wizard guides the
user through the site creation process.
• Modify navigation: Site navigation can be modified without the need to reprogram or use
complex XML configuration files.
• Define dynamic content collections: Content owners can define dynamic content sets
that will automatically update each time a user visits the site, such as showing the latest
three customer case studies on the home page.

Alfresco Web Quick Start User Help 3


An open platform
Distributed under the Apache software license, Web Quick Start provides the perfect
development platform for building content-driven, Java based web applications. Web Quick Start
is built using open source software and open standards including Java, CMIS, Spring, Spring
Surf, and REST.

Getting Started
Alfresco Web Quick Start is a sample web application built on the Alfresco WCM platform. It
provides an end-to-end WCM example including an authoring and publishing environment using
Alfresco Share and a web application built using Spring MVC, Spring Surf, and OpenCMIS. The
website is delivered dynamically using Alfresco as a CMIS runtime.
The primary design goals of the Quick Start application are to illustrate the power of the Alfresco
WCM platform in an easy-to-install package and to provide developers with a strong starting point
for their Alfresco implementations. Both of these goals are fundamentally aimed at getting both
business people and developers up and running with the Alfresco WCM platform in as short a
time as possible. The Alfresco core product has not been changed in any way; it has simply been
extended using the many standard hooks provided by the Alfresco product. As such, this user
help is an extension of the core Share user help and does not replace it.
The content, layout, and design of the Quick Start demo website is managed by Alfresco Share.
Alfresco Web Editor is available for in-context editing on some website pages.
This help assumes you are familiar with Alfresco Share.

Before you begin
The Web Quick Start demo includes two different sets of sample website data, each one
representing a different industry.
The user responsible for creating the Quick Start site in Share selects the desired industry and
imports that data into the empty site. The options are:
• Finance
• Government
The structure of each Share site is the same: the sample sites have the same number and
arrangement of sections. The differences between the sites are found in some folder names and
titles, and the images provided.
For the purpose of this document, all examples reference the Finance sample site.

Becoming familiar with the content
Before proceeding with the Web Quick Start tasks, it is important to take some time to understand
the Quick Start terminology and the structure of the website content as it exists in Share.
The Quick Start demo site in Share is separated into two main folders: Quick Start Editorial and
Quick Start Live. This folder structure provides a separation between the content that is being
authored by the editorial team and the finished, reviewed, and published content that is visible on
the live website.
The default configuration assumes that you are running the Web Quick Start demo on your
local machine. If this is not the case, then you must change the host name and port for the

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website in order to view it. The folders Quick Start Editorial and Quick Start Live hold
the configuration for the editorial and live versions of the website respectively.
All content is delivered dynamically, meaning that any changes to the content update
immediately. However, the Web Quick Start web application is configured with a default section
cache time of one (1) minute, so changes to a section configuration—such as the section title,
description, or template mapping—may take up to one minute to display on the website. If
changes are not immediately visible on the website after such an edit, wait a short time and then
refresh the page.
Within the Alfresco Quick Start folder hierarchy, all folders—those existing and any new ones
created—are specialized to be of the type ws:section. As such, each folder (such as root, blog,
contact, news, and publications) represents a different section of the Quick Start website—with
the exception of the collections folders.

The root section corresponds to the Home page of the Quick Start demo website. Beneath
this, the blog, contact, news, and publications sections correspond to the navigation links
of the same names in the website header. Both the news and publications sections contain
subsections, which appear as sub-menu items in the website header.
In the Share site, every section includes an index.html file and a collections subfolder. The
index.html file is the asset used by the section’s landing page. The collections folder is used to
manage asset collections for that section. The index.html file and collections folder are created
automatically when you create a new folder.
An asset collection is simply a collection of content assets, referred to as web assets, grouped
as the content editor sees fit. As an example, refer to the folder Quick Start Editorial > root >
collections, which contains the following four asset collections for the Home page:
blogs.latest
A dynamic asset collection that populates the Latest Blog Articles region of the web page



featured.links
A static asset collection that populates the Featured region of the web page
news.featured
A static asset collection that populates the carousel at the top of the web page
news.top
A static asset collection that populates the News and Analysis region of the web page
A static asset collection allows you to manually select specific assets to be displayed within
a given region of the website. Static asset collections provide fine grained editorial control. A
dynamic asset collection allows you to automatically select website assets for display. Dynamic
asset collections execute a query on a scheduled basis (for example, select the three most recent
blog articles and then repeat this query every five minutes). These two types of asset collections
provide the editorial team with a flexible method for keeping the website content both accurate
and current.
An asset collection is considered to be dynamic if it has a query specified on it. An asset
collection with no query specified is implicitly a static asset collection.

Home page
In the Quick Start Share site, the root section of the Quick Start Editorial branch drives the
content and configuration of the website Home page.
The topics in this section enable you to explore the Home page features by configuring the page
templates, navigation links, and carousel. To do this you will use the following content in the
Quick Start Share site:
Alfresco Quick Start > Quick Start Editorial > root
This section contains the website sections: blog, contact, news, and publications. The
metadata for the root section defines the template mappings and rendition configurations for
the Home page and, potentially, for other section pages if they are defined to inherit the parent
configurations.
Alfresco Quick Start > Quick Start Editorial > root > collections
This folder contains the asset collections for the various regions of the Home page.

Specifying a template
In Share, you configure template mappings at the section level. This enables you to specify one
or more templates to use for content contained within each section.
In the sample Share site, this includes the following section folders:
• root
• root > blog
• root > contact
• root > news
• root > news > companies
• root > news > global
• root > news > markets
• root > publications
• root > publications > research-reports
• root > publications > white-papers

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You can specify templates for a section’s landing page (ws:indexPage=) and for the articles
(ws:article=) contained within the section folder. You can also specify the default template for
any content within the section (cmis:document=).
As an example, the blog section folder has the template mapping ws:article=articlepage2.
This indicates that all requests going to that section where the content type is ws:article are
mapped to the template articlepage2.
This configuration is hierarchical, so if a template mapping is not found for the requested section,
the parent is then checked. This process repeats up to the root section. The root section holds
the site-wide template configuration settings.
You can specify a template mapping on an individual asset to override the mapping
specified at the section level. To do this, edit the metadata (access the full metadata page)
for the asset you want to work with and enter the name of the desired template in the
Template Name field.
This task assumes you are in the Document Library page component of the Quick Start site and
that the Show Folders feature is enabled.
1. Navigate to Alfresco Quick Start > Quick Start Editorial.
2. Navigate to the section folder for which you want to configure templates.
3. Click Edit Properties in the associated action list.
The Template Mapping field accepts multiple entries. Each entry is a name/value pair
where the name is a type name and the value is a template name. For example:
cmis:document=baseTemplate

4. Update the Template Mapping field as desired to specify the default templates for the
current section.
Separate multiple entries with a comma.
5. Click Save.
In the Quick Start website, navigate to the Home page to view the changes. Refresh the
page if the changes are not immediately visible.

Configuring the navigation links
The website template defines that each section (folders of the type ws:section) in the Quick
Start Editorial branch of the library appears in the web page header navigation links, either as
a top-level item or within a sub-menu. Within Share, you can configure the order in which these
navigation links display or you can choose to exclude a section so that it does not appear in the
header at all.
1. Navigate to Alfresco Quick Start > Quick Start Editorial > root.
2. Locate a section folder (blog, news, or publications) and click Edit Properties in the
associated action list.
The Title field contains the text that will appear in the web page header for the related link.
3. Edit the value in the Order Index field to change the display order of the links in the
header.
The template uses the value in this field to order the section links. The section with the
lowest value in this field appears to the right of the Home link and the remaining links are
added in ascending numerical order. Negative numbers are accepted. Upon installation,
the website sections are configured to appear in the order News (20), Publications (50),
and Blog (80).



Changing the Order Index value for the blog section to 10 will change the order in the
header to Blog, News, Publications.
You change the order of the links in the sub-menus in the same manner. The section with
the lowers value appears as the first item in the sub-menu.
You can enable the option Exclude from navigation to remove the Blog link from
the header.
4. Click Save.

Configuring the Home page carousel
The carousel template component at the top of the Home page in the demo website is a static
asset collection in the root section. With this asset collection, named news.featured, you can
manually select the content you wish to display. In this example, three web assets—each one
an HTML Article residing in Alfresco Quick Start > Quick Start Editorial > root > news—are
associated with the asset collection. Each asset is defined with a title, description, and primary
image. It is this content that displays in the carousel.
1. Navigate to Alfresco Quick Start > Quick Start Editorial > root > collections.
2. Locate the folder news.featured and click Edit Properties in the associated action list.
The value in the Maximum Size field indicates the maximum number of assets that can be
associated with this template component.
The Web Assets list indicates the content currently selected to display in the carousel.
3. Click Select beneath the Web Assets label to edit the content associated with the
carousel. You can add and remove assets.
On the Select page, the right column displays the assets already associated with the
carousel. The left column displays the repository structure, which you navigate to locate
the desired assets.
The button at the top of the repository structure indicates your current location in the
repository. Click this button to display the full path; click a location in the path to return to
that point. Click the up arrow to return to the previous level in the hierarchy.
a.

To add a web asset, navigate the structure in the left column and click the Add icon to
the right of the assets you wish to associate with the carousel.

b.

To remove a web asset currently associated with the carousel, click the Remove icon
to the right of the asset in the right column.

c.

Click OK to save the changes.

4. Click Save.

News
In the Quick Start Share site, the root > news section drives the content and configuration of the
News landing page and its subsections—the Global Economy, Companies, and Markets pages—
on the Quick Start website.

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The topics in this section use the News content to explore functionality that allows you to create
an article, associate an image with an article, and edit asset collections to select website content.

Writing a news article
Create an article in the Quick Start Share site so that it can then be added to asset collections to
be included as website content. Content created within the Quick Start Editorial branch of the site
is automatically given the type ws:article.
1. Navigate to Alfresco Quick Start > Quick Start Editorial > root > news.
2. Select the subsection where you wish to add a new article: companies, global, or
markets.
As an example, selecting global displays the contents of the Global Economy page in the
demo website: two articles and their related images. An article created here will display on
the Global Economy page.
3. Click Create Content and then select HTML.
The Create Content page appears.
4. Type a name for the page. This is the filename for the item in the Document Library.
The Name field does not support the following special characters: * " < > / . ? :
and |. When the name contains a disallowed character, the Create button is disabled.
There is an exception regarding the period: the content name can include a period
as long as it is not the last character. This allows you to add an extension (for
example, .txt, .html, or .xml).
5. Provide a title and description.
This is the information that will appear on the web page.
6. Type the desired content in the Content box.
Use the features provided to format the text; insert bulleted and numbered lists; insert or
edit links, anchors, and images; and insert and customize tables. To assist with editing,
use the undo, redo, and remove formatting features as needed. Position the cursor over an
icon to display its function. Click and drag the bottom right corner to resize the text editor.
7. Click Create.
The page closes and the item list displays the newly created HTML content. This article is
now available to be added to web pages through a static or dynamic asset collection.

Selecting an image to accompany an article
Associate an image with an article to have it appear alongside the article on various pages of the
Quick Start website.
1. Navigate to Alfresco Quick Start > Quick Start Editorial > root > news > companies.
2. Click Edit Properties in the action list for the item article1.html.
3. On the Edit Properties page click All Properties in the upper right corner to display all
metadata for this article.
The item article_image1.jpg beneath the Primary Image label indicates the image
currently associated with the selected article.



4. Click Select beneath the Primary Image label to associate a different graphic with the
news article.
5. Locate and add the desired image as follows:
a.

In the right column, click the Remove icon to the right of the currently selected image
to remove it.

b.

Navigate the structure in the left column to locate the image you wish to associate with
the new article.
For this example, you will select from the images currently available in the demo
Share site. To add your own image, you must first upload it from your computer
to the site.

c.

Click the Add icon to the right of the image you wish to associate with the carousel.

d.

There are currently no templates that make use of the secondary image. However,
users creating templates for their own websites may choose to use this feature.

6. Click Save.
On the Quick Start website, navigate to the Home page to view the changes. Refresh the

Selecting articles for the landing page
You use asset collections—collections of web assets—to populate the Quick Start website pages
with the desired content from the Quick Start site in Share. The two types of asset collections,
static and dynamic, enable you to manually select the desired web assets or automatically
generate assets from a query run on a configured interval.
Refer to the following topics to explore editing a static asset collection (featured.articles) to
select articles for the News page and editing a dynamic asset collection (section.articles) to
populate the links in the More News sidebar of the News landing page.

Configuring a static asset collection
Edit a static asset collection to manually select the web assets to be used by that collection. You
can add and remove assets from an existing collection.
1. Navigate to Alfresco Quick Start > Quick Start Editorial > root > news > collections.
2. Locate the folder featured.articles and click Edit Properties in the associated action list.
The Web Assets list displays the content currently selected for use by the asset collection
featured.articles.
The Maximum Size field is used only for dynamic asset collections.
3. Click Select beneath the Web Assets label to edit the associated content.
On the Select page, the right column displays the assets already selected. The left column
displays the repository structure, which you navigate to locate the desired assets.

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a.

To add a web asset, navigate the structure in the left column and click the Add icon to
the right of the assets you wish to associate with this portion of the web page.

b.

To remove a currently associated web asset, click the Remove icon to the right of the
asset in the right column.

c.


4. Click Save.
In the Quick Start website, navigate to the News landing page to view the changes.
Refresh the page if the changes are not immediately visible.

Configuring a dynamic asset collection
There are several configurations that you can make when editing a dynamic asset collection. Edit
the query to change the location from which the web assets are being retrieved or to exclude an
asset from being selected. You can also change the maximum number of assets to be retrieved
and the interval at which the query run.
1. Navigate to Alfresco Quick Start > Quick Start Editorial > root > news > collections.
2. Locate the folder section.articles and click Edit Properties in the associated action list.
The Query Language field indicates if the defined query is CMIS (cmis-alfresco) or
Lucene (lucene). The Query field displays the defined query.
The value in the Maximum Size field indicates the maximum number of assets that can be
associated with this template component. The number of assets selected when the query
is run will not exceed this value.
The Minutes to Query Refresh field displays the time interval, in minutes, at which the
query is automatically run.
The Web Assets list displays the content currently selected for use by the asset collection
section.articles. As this is a dynamic asset collection, the web assets listed are those that
were retrieved the last time the query was run.
3. Edit the query as desired.
In the example
select d.* from cmis:document as d where in_tree(d, '${section:.}') and
d.cmis:objectTypeId='D:ws:article' order by d.cmis:creationDate desc

the default CMIS query retrieves articles and orders them in the Web Assets list by date/
time. The query will retrieve up to 30 articles, as indicated by the value in the Maximum
Size field.
You can use the keyword section in native CMIS queries in the following ways:
• The keyword section is used in this CMIS query to show all content items of type
ws:article from the current section: '${section:.}'.
• To reference an absolute section from the site root, such as Quick Start Editorial >
root > blog, use '${section:/blog}'.
• To reference a subsection of the current section, such as Quick Start Editorial >
root > news > companies, use '${section:companies}'.
• To reference the parent of the current section, use '${section:..}'.
• To reference the site root, use '${section:/}'.



As the query is standard CMIS, you can also use standard property names, such as
cmis:contentStreamMimeType. Therefore, to return all PDF documents within the current
section, you could use:
select d.* from cmis:document as d where in_tree(d, '${section:.}') and
d.cmis:objectTypeId='cmis:document' and
d.cmis:contentStreamMimeType='application/pdf'
order by d.cmis:creationDate desc

4. Click Save.
In the Quick Start website, navigate to the News landing page to view the changes.
Refresh the page if the changes are not immediately visible.

Publications
In the Quick Start Share site, the root > publications section drives the content and
configuration of the Publications landing page and its subsections—the Research Reports and
White Papers pages—on the Quick Start website.
Out of the box, the Quick Start Share site is configured to automatically create a PDF rendition
and thumbnail image of any Office content (.doc/.docx, .ppt/.pptx, .xls/.xlsx), and the Open Office
equivalents, that you upload to the site. The publications section of the Share site is designed to
demonstrate how to easily publish this PDF content.

Creating and publishing PDF content
Out-of-the-box and defined configurations make the process of creating and publishing PDF
content simple. Upon upload, Microsoft Office (or Open Office equivalent) content is automatically
converted to PDF format, along with a thumbnail image. Editing the item metadata enables you to
provide a title and description that will appear when published. Publishing simply involves adding
the web asset to the desired asset collection.
1. Navigate to Alfresco Quick Start > Quick Start Editorial > root > publications.
2. Upload an Office file or Open Office equivalent from your computer to this section:
a.

Click Upload.

b.

Browse your computer to locate and upload the desired file.

c.

Click Upload File(s) to upload the selected file.
An indicator informs you of the upload progress. When 100% displays for the file, you
can proceed.

d.

Click OK.

When the selected content is uploaded to Share, a PDF version of the content is
automatically created with the same name. This functionality is in place for all sections of
the Quick Start Editorial branch of the library.
In addition to this, the following rendition is configured for the publications section:
application/pdf=ws:mediumPublicationThumbnail. When a PDF document is created
from an uploaded content item, this rendition configuration creates a medium thumbnail
of the PDF that can be used on the web page. This thumbnail does not appear in the
Document Library as a separate item but is available in the background for use by the
template.

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As the research-reports and white-papers subsections are configured to inherit the
parent renditions, a medium thumbnail will be created for content uploaded and converted
to PDFs in these locations as well.
3. Locate the PDF version of the uploaded content and click Edit Properties in the
4. Provide a title and description.
This is the information that will appear on the web page.
5. Click Save.
6. Navigate to Alfresco Quick Start > Quick Start Editorial > root > publications >
collections.
7. Locate the folder section.articles and click Edit Properties in the associated action list.
8. Click Select and add the PDF version of the uploaded content as a web asset.
9. Click Save on the Edit Properties dialog box.
In the Quick Start website, navigate to the Publications landing page to view a thumbnail of
the uploaded content. Refresh the page if the changes are not immediately visible.

Working with visitor feedback
Visitors to the Quick Start website are able to provide feedback in two ways: by commenting on a
blog post and by submitting a form on the Contact page. All visitor feedback received from these
two sources is captured in the Data Lists page component of the Quick Start Share site where it
can be managed.
In addition to capturing the Contact page visitor feedback in a data list, the submission of this
website form triggers a simple workflow in the Share site, enabling a designated user (the system
administrator by default) to track and address the communication.

Managing comments on blog posts
When a visitor to the Quick Start website posts a comment on a blog article, that comment is
displayed on the website for all to see. If any website visitor finds the posted comment to be
inappropriate or offensive, they have the option of reporting the post.
The report this post action flags the comment in the Visitor Feedback data list in Share so that it
can be reviewed and managed. This may involve editing the comment, reinstating it, or deleting it
completely.
On the website, a reported entry remains visible but displays only the name of the visitor who
posted the comment and the date/time it was posted. The comment content is replaced with the
text *** This comment has been removed. ***.
The tasks in this section assume you have submitted comments on both blog posts and the
Contact page of the Quick Start demo website.
1. Navigate to the Data Lists page component of the Quick Start Share site.
If the Data Lists component does not appear on the site banner, use the Customize
Site feature to add this component to the site.
2. In the browsing pane, click the Visitor Feedback list for the Web Quick Start Editorial site.
The main view displays the Visitor Feedback list containing all comments made by website
visitors. All information provided on the website forms is included in the data list, as well as
some additional data.



The value in the Type of Feedback column indicates the origin of the comment: the value
Comment indicates a blog post comment and the value Contact Request indicates a
submission on the Contact page.
The value true in the Comment has been flagged column indicates that a blog comment
has been reported by a website visitor.
The Relevant Asset column indicates the web asset with which the comment is
associated.
3. View the website comments and manage them as appropriate.

Editing reported blog comments
The Visitor Feedback data list provides a single location for you to review and edit comments
made to blog articles on the Quick Start website. Reported comments are indicated by the value
true in the Comment has been flagged column.
When reviewing flagged comments, the manager can choose to edit or reinstate the comment.
This task assumes you are in the Data Lists page component of the Quick Start site and the
Visitor Feedback list is displayed.
1. In the Visitor Feedback list, locate a flagged comment.
A value of true in the Comment has been flagged column distinguishes a comment as
having been reported.
2. Position your cursor over the comment of interest to display the available actions and click
the Edit icon in the Actions column.
The Edit Data Item page appears displaying the details for the selected item.
3. Edit the comment as desired.
a.

Deselect the Comment has been flagged checkbox to reinstate the comment on the
website.

b.

Edit the Visitor’s Comment as necessary.

4. Click Save.
The comment is updated on the Quick Start website.

Deleting a comment
When reviewing flagged comments, you have the option to completely remove a comment from
the website.
This task assumes you are in the Data Lists page component of the Quick Start site and the
Visitor Feedback list is displayed.
1. In the Visitor Feedback list, locate a flagged comment.
A value of true in the Comment has been flagged column distinguishes a comment as
having been reported.
2. Position your cursor over the comment of interest to display the available actions and click
the Delete icon in the Actions column.
A message prompts you to confirm the deletion of the selected list item.
3. Click Delete.
A message indicates the selected list item has been deleted. The related comment no
longer appears on the Quick Start website.

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Responding to Contact page submissions
To easily track comments and queries originating from the Contact page, submission of this form
on the website triggers a simple workflow in Share. This results in the creation of a task that
appears in the My Tasks dashlet on the personal dashboard. By default, the task is assigned to
the administrative user.
This task assumes you have customized your personal dashboard to display the My Tasks
dashlet and that you have submitted a comment on the Contact page of the Quick Start website.
1. Click My Dashboard on the Share toolbar.
The My Tasks dashlet displays a task of the type Handle Contact Task for each form
submitted on the Contact page of the Quick Start website.
Each task listed has a related item in the Visitor Feedback data list.
2. Position your cursor over a Handle Contact Request task to display the available actions.
3. Click the Edit Task icon.
The Edit Task page displays the details for the selected task. The Items list includes a link
to the content created at the time the Contact form was submitted.
4. In the Items list, click the link provided to display its content.
The Properties section of the details page displays the information submitted by the visitor:
name, email address, subject, and comment.
5. Once you review and address the comment, return to the Edit Task page to update the
details: Comment, Due Date, Percent Complete, Priority, and Status.
6. On the Edit Task page, complete the task as appropriate:
• If the task is incomplete and you will continue to work on it yourself, click Save and
Close.
• If the task is incomplete and you want to assign it to another user, click Reassign.
• If the task is complete, click Task Done.
Completed and reassigned tasks are removed from the My Tasks dashlet.

Specifying the notification recipient
By default, tasks arising from the creation of a website comment are assigned to the
administrative user. If desired, you can configure the website to specify the user who is to receive
these notifications. You can do this for both the Editorial and the Live website.
To see the desired result of this setting, your installation of Share must have more than the
default administrative user. Refer to the Share user help for details on creating a new user.
1. Navigate to Alfresco Quick Start.
2. Click Edit Metadata in the action list for the folder Quick Start Editorial.
The Site Configuration field contains the entry isEditorial=true, which indicates that the
Alfresco Web Editor is to be shown on the website. This field accepts multiple entries.
3. In the Site Configuration field, add feedbackAssignee.Contact Request=user, where
user is the user name of the person you want to receive the notifications.
Separate multiple entries in this field with a comma.
4. Click Submit.
The next time you submit a form on the Contact page of the website, the resulting task will be
assigned to the user specified in the Site Configuration field.



Creating multi-lingual websites
The Government website that is included with Web Quick Start is an example of a multi-lingual
based website. The multi-lingual features allow you to easily set up your site to include, organize,
and manage one or more translations of your website content.
Up to this point you have been working with the Finance site. The examples in this section refer
to the Government sample site.

Preparing a section for translation
To create separate editions of your website for different locales, you begin by making the toplevel section translatable. Once you set the locale for the existing content you can create sections
to hold the translated content.
In the Government sample site you see the section en directly beneath the root section. This
is intended as the starting point for creating translations of your website. When working from a
translatable section, Alfresco automatically reproduces the correct website structure as you go.
This task assumes you are in the Document Library page component of the Quick Start site
(Government sample site) and that the Show Folders feature is enabled.
2. Locate the section en and click Manage Translations in the associated action list.
The Manage Translations page opens. A message on this page indicates that the section
has not yet been enabled for translations.
3. Click Mark this as the English translation in the Action column.
This sets the locale of the entire section to English. You can now create a new section to
hold your translated content.
4. In the Action column click Create for the language to which you want to translate the
content.
5. Type a name for this section.
As an example, when creating a German translation you might name it de.
example, .txt, .html, or .xml).Provide a title and description.
6. Click Create.
The details page for the new section is displayed.
7. Click Manage Translations on this page to display the translation information. The table
shows that the original section (en) and the new section are related to each other as
translations.
In the breadcrumb path click the section you just created. The root section in the library
tree now displays two language branches. As with all new sections, an index.html file and
collections folder were created automatically.

16 Enterprise 4.1.5


Translating an asset within a translated section
This task assumes you are in the Document Library page component of the Quick Start site, the
Show Folders feature is enabled, and you created a translation for a section in the Government
sample site.
1. Navigate to Alfresco Quick Start > Quick Start Editorial > root > en.
2. Locate the asset that you want to translate and click Manage Translations in the
At the top of the Manage Translations page you see the link Mark this document as the
English translation. Alfresco recognizes that this asset is inside the section marked as
English and conveniently puts this action in a prominent location.
3. Click Mark this document as the English translation.
4. In the Action column click Create to the right of the language for which you have already
created a translation section.
5. Complete the form by entering a translation of the original text in the Content text editor.
It is not necessary to change the name of the item as this asset will be placed in a different
folder.
6. Click Create.
This creates a new asset and displays its details page. The breadcrumb path shows the
location of the new asset in its appropriate language section. Alfresco recognizes that
this is a translation and automatically creates the correct website structure for you as you
create the translated assets.
As an example, if you create a translation of the asset root > en > news > family-homecommunity > article3.html into German (section de), Alfresco places the new asset in
root > de > news > family-home-community > article3.html.
You can rename the folders at any time. New translations will continue to be filed
appropriately.

Translating an asset that is not in a translated section
You can choose to translate individual assets rather than managing translations for an entire
section.
This task assumes you are in the Document Library page component of the Quick Start site, the
Show Folders feature is enabled, and you are working in a section that has not previously been
marked as translatable.
1. Navigate to Alfresco Quick Start > Quick Start Editorial > root > en.
2. Locate the asset that you want to translate and click Manage Translations in the
3. Click Mark this document as the English translation to make the asset translatable.
This sets the locale of this asset to English. You now have the option of creating a
translation for this content.
4. In the Action column click Create for the language to which you want to translate the
content.
5. Type a name for this asset.



The new asset you create will be in the same folder as the original item, so you must
edit the name to make it unique.
example, .txt, .html, or .xml).Provide a title and description.
6. Complete the form by adding an optional title and description, then enter a translation of
the original text in the Content text editor.
7. Click Create.

Publishing content
Publishing in the Web Quick Start site is based on a workflow driven model. Once site content
associated with a workflow task is approved, a copy of the content is promoted from the Quick
Start Editorial folder to the Quick Start Live folder.
There are two workflows available in Share that can be used for publishing. Both options promote
content to the Live folder. They are:
Review and Publish Section Structure
Enables you to review and publish the structure of a section of the website
Review and Publish
Enables you to review and publish web content
The Review and Publish Section Structure workflow enables you to easily publish the structure
of a specific section of the library by initiating this workflow on the index.html file for the desired
section. This workflow publishes the structure of the selected section, its collections folder, and
all of its subsections. This workflow does not publish the content contained within the sections to
the Live folder; you must use the Review and Publish workflow to publish content items.
To publish the structure of the entire Quick Start Editorial branch, initiate the Review and
Publish Section Structure workflow on the index.html file for the root section.
The Review and Publish workflow enables you to publish individual assets. You can select a
single asset or a group of assets to publish at one time.
This task walks you through the specific example of publishing the site structure and
individual web assets.
2. Locate index.html and click More, then Start Workflow.
3. On the Start Workflow page, expand the list provided and select Review and Publish
Section Structure.
A workflow form displays where you enter the details of the workflow task being initiated.
4. Complete the form as appropriate.
Only the Reviewer is required.
a.

In the Message field, describe what you want the recipient of the task to do, such as
Please review the attached content.

18 Enterprise 4.1.5


b.

Click the icon to the right of the Due field to specify the date by which this task must
be completed.

c.

Click Select beneath Reviewer, then search for and select the site member you want
to be responsible for the task generated by the workflow.
This search requires a minimum of one (1) character; it is not case sensitive. You can
provide a full or partial name.
If you have not created additional users for this installation of Share, you can
simply assign the task to yourself to work through this feature.

d.

Click OK to proceed.

5. Click Start Workflow.
The workflow task is created and you are returned to the content item list. An icon to the
left of index.html indicates it is part of an active workflow.
6. Navigate to your personal dashboard and locate the review task in the My Tasks dashlet.
7. Click the Edit Task icon.
8. On the Edit Task page, add a comment, if desired, and click Approve.
The content associated with the workflow task is queued up for publishing to the Quick
Start Live folder.
The publishing queue is processed once every minute by default, so it may take this
long for the published content to appear in the Live site.
The task then returns to the person who initiated the workflow to notify them that their
request for approval was successful. The task can then be marked as complete.
9. In your browser, navigate to the Quick Start Live environment.
The default Web Quick Start configuration sets the Live website host to 127.0.0.1.
Therefore, if you are running the Quick Start installation locally, you can view the live
website on http://127.0.0.1:8080/wcmqs.
Notice that the website structure is in place, including the navigation links along the top of
each page. The website contains no content.
10.

In Share, navigate to Alfresco Quick Start > Quick Start Editorial > root > blog.

11.

Locate blog1.html and click More, then Start Workflow.

12.

For this second workflow task, select Review and Publish Web Assets.

13.

Complete the Start Workflow form as follows:
a.

Add a message (optional) and specify a reviewer (required).

b.

Click Add beneath the items list to display the Select page.
The left side of this page displays the web assets in the blog folder. The right side
displays the assets to be published.

c.
d.
14.

Add the assets blog2.html and blog3.html.
Click OK.

Click Start Workflow.
The workflow task is created and you are returned to the content item list. The icon to the
left of each blog article indicates that each asset is part of an active workflow.

15.

As you did with the previous workflow task, locate the review task in the My Tasks
personal dashlet, click the Edit Task icon, and click Approve.

16.

In your browser, open the Quick Start Live environment as in step 9 and click the Blog
navigation link in the header.



The Blogs page of the website displays the three articles you added to the workflow task
for publishing.

Reference
This section provides additional information for using the Web Quick Start demo in Share.
Three different sets of sample data are available in the Web Quick Start demo. All examples in
this reference material use the Finance sample site.

Templates
The Web Quick Start demo includes reusable template pages (Surf pages) that can be
referenced in Share. A template mapping configured for a section specifies the page layout used
for assets stored within that section on the website.
The template defines the components that should be displayed in the various regions of the
layout, as well as the source of the data to be rendered.
The topics in this reference section detail the available templates, list where each is referenced
in the Quick Start Share site, and indicate the source of the data populating specific template
regions.

homepage
The asset index.html in the section Alfresco Quick Start > Quick Start Editorial > root has the
template mapping homepage. You can find the mapping on the Edit Properties page for this asset
in the Template Name field.
This is the website Home page template. It features a carousel with four distinct regions beneath.
This template page has a two column layout.
View the Home page on the Web Quick Start website to see a rendering of the homepage
template.

20 Enterprise 4.1.5


A

Component: /search/box
This component displays a site-wide search box.

B

Component: /carousel/slideshow
This component displays a wide image slideshow.
The content is populated from:
Quick Start Editorial > root > collections > news.featured
This is a static asset collection.



C

Component: /list/wide
This component displays a wide list with thumbnail images.
Quick Start Editorial > root > collections > news.top

D

Component: /list/narrow
This component displays a narrow list of articles with a description that is truncated to 100
characters.
Quick Start Editorial > root > collections > blogs.latest
This is a dynamic asset collection.

E

Component: /list/links
This component displays a list of links to articles.
Quick Start Editorial > root > collections > featured.links

F

Component: /content/narrow
This component renders an asset stored in the repository. On this page, it is configured to
render Quick Start Editorial > root > feature.html .

Other content of note on the Home page:
• The Alfresco logo in the header is the asset logo.jpg in Quick Start Editorial > root.
• The label Alfresco Web Quick Start beneath the Alfresco logo is the Title property of the
folder Quick Start Editorial (or Quick Start Live).

sectionpage1
The section Alfresco Quick Start > Quick Start Editorial > root has the template mapping
ws:indexPage=sectionpage1.
This is a section landing page template that features a two column article list and a list of related
content. This template page has a two column layout.
View the News landing page on the Web Quick Start website to see a rendering of the
sectionpage1 template.

22 Enterprise 4.1.5


A

Component: /list/twocolumn
This component displays a single article with a medium thumbnail to the left and a two column
list beneath.
Quick Start Editorial > root > news > collections > featured.articles

B

Component: /related/related
This component displays a list of related articles.
Quick Start Editorial > root > news > collections > section.articles



sectionpage2
The section Alfresco Quick Start > Quick Start Editorial > root > blog has the template
mapping ws:indexPage=sectionpage2.
This is a section landing page template that features a single column article list and a list of
section tags. This template page has a two column layout.
View the Blog landing page on the Web Quick Start website to see a rendering of the

A

Component: /list/detailed
This component displays a paginated list with comment count.
Quick Start Editorial > root > blog > collections > latest.articles

24 Enterprise 4.1.5


B

Component: /tags/list
This component displays a vertical list of tags suitable for the right region.

sectionpage3
The following three sections are configured with the template mapping
ws:indexPage=sectionpage3:
• Alfresco Quick Start > Quick Start Editorial > root > news > companies
• Alfresco Quick Start > Quick Start Editorial > root > news > global
• Alfresco Quick Start > Quick Start Editorial > root > news > markets
This is a section landing page template that features a single column article list, a list of related
content, and a list of section tags. This template page has a two column layout.
View any of the three News subsection landing pages—Global Economy, Companies, Markets—
on the Web Quick Start website to see a rendering of the sectionpage3 template.

A

Component: /list/wide
This component displays a wide list with thumbnail images.
Quick Start Editorial > root > news > global > collections > section.articles

B

Quick Start Editorial > root > news > global > collections > related.articles



C

Component: /tags/list
This component displays a vertical list of tags suitable for the right region.

sectionpage4
The section Alfresco Quick Start > Quick Start Editorial > root > publications has the
template mapping ws:indexPage=sectionpage4.
This is a section landing page template displaying thumbnails along with their titles and
descriptions. This template page has a single column layout.
View the Publications landing page on the Web Quick Start website to see a rendering of the

A

Component: /list/thumbnails
This component displays a list of publications with thumbnail images.
Quick Start Editorial > root > publications > collections > section.articles

26 Enterprise 4.1.5


sectionpage5
The following two sections are configured with the template mapping
ws:indexPage=sectionpage5:
• Alfresco Quick Start > Quick Start Editorial > root > publications > research-reports
• Alfresco Quick Start > Quick Start Editorial > root > publications > white-papers
This is a section landing page template that features a publications list with thumbnails and
details. This template page has a single column layout.
View either of the Publications subsection landing pages—Research Reports, White Papers—on
the Web Quick Start website to see a rendering of the sectionpage5 template.

A

Component: /list/full
This component displays a full width list with thumbnail images.
Quick Start Editorial > root > publications > white-papers > collections >
section.articles

articlepage1
The section Alfresco Quick Start > Quick Start Editorial > root has the template mapping
ws:article=articlepage1.
This is a news style article template with an image.



View any news article on the Web Quick Start website to see a rendering of the articlepage1
template. This template page has a two column layout.

A

Component: /article/style1
This component displays a news style article with a medium image.

articlepage2
The section Alfresco Quick Start > Quick Start Editorial > root > blog has the template
mapping ws:article=articlepage2.
This is a blog style article template with no image. This template page has a two column layout.
View any blog article on the Web Quick Start website to see a rendering of the articlepage2
template.

28 Enterprise 4.1.5


A

Component: /article/style2
This component displays a blog style article with a comment count.

B

Quick Start Editorial > root > blog > collections > latest.articles

C

Component: /comments/display
This component displays a list of comments.

D

Component: /comments/form
This component displays a form for comment input.



publicationpage1
The section Alfresco Quick Start > Quick Start Editorial > root > publications has the
template mapping cmis:document=publicationpage1.
This is a page displaying an asset in a preview panel along with the asset details. This template
page has a two column layout.
View any publication in the Publications section or its subsections (Research Reports, White
Papers) on the Web Quick Start website to see a rendering of the publicationpage1 template.

A

Component: /preview/web-preview
This component displays a Flash preview of a publication.

B

Component: /content/details
This component displays the asset details, such as the author, publication date, and file size.

30 Enterprise 4.1.5


contactpage1
The section Alfresco Quick Start > Quick Start Editorial > root > contact has the template
mapping ws:article=contactpage1.
This is a page displaying a contact form and company details. This template page has a two
column layout.
View the Contact page on the Web Quick Start website to see a rendering of the contactpage1
template.

A

Component: /contact/form
This component displays a contact form.

Breaking down the Web Quick Start site structure
The content for the Web Quick Start website resides in the Document Library page component of
Alfresco Share.
The topics in this reference section detail the structure of the Alfresco Quick Start folder
hierarchy in the document library. These topics examine the site structure and content in Share
and explain their relationship to the demo website.

Alfresco Quick Start folders
The Quick Start demo site in Share is separated into two main folders: Quick Start Editorial and
Quick Start Live. This folder structure provides a separation between the content that is being
authored by the editorial team and the finished, reviewed, and published content that is visible on
the live website.
This top-level structure is the same in both examples—Finance and Government—of the Web
Quick Start site.



The default configuration sets the host address to 127.0.0.1, so if you are running the Quick Start
demo locally, you can view the editorial environment on http://localhost:8080/wcmqs and the live
environment on http://127.0.0.1:8080/wcmqs.
If you are not running the Quick Start demo locally, then you must change the host name and
port for the website in order to view it. The folders Quick Start Editorial and Quick Start Live
hold the configuration for the editorial and live versions of the website respectively. Use the Edit
Properties action to edit this configuration.

Sections
This section provides additional information for using the Web Quick Start demo in Share.
The following image displays the sections in the Finance example of the Web Quick Start site in
Share.

32 Enterprise 4.1.5


Subsections
Both the news and publications sections contain subsections, which appear as sub-menu items
in the website header.
The following image displays the subsections in the Finance example of the Web Quick Start site
in Share.

Collections
Every section includes a collections subfolder, which is used to manage the asset collections for
that section.
To define and manage an asset collection, edit the collection's metadata. You can specify:
• how the web assets will be selected (manually or by a query)
• how the selected assets will display on the website (Title field)
• the maximum number of assets to display (Maximum Size field)
• the time interval at which the query, if specified, is automatically run
The following image displays the collections in the Finance example of the Web Quick Start site
in Share.



34 Enterprise 4.1.5

Alfresco_Web_Quick_Start_User_Help_Enterprise.pdf

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