GR/IR (Goods Receipt / Invoice Receipt) Processing

This post was originally published by Ross Christoph on ERPCorp SAP FICO Blog

GR/IR is the SAP process to perform the three-way match – purchase order, material receipt, and vendor invoice. You use a clearing account to record the offset of the goods receipt (GR) and invoice receipt (IR) postings. Once fully processed, the postings in the clearing account balance.

Purchase Price Variance

This discussion assumes you are using standard price control (S) for purchased materials. The quantity and amount on the GR and IR postings are important.

General Ledger Account Determination

• G/L Accounts are defined with MM Account Determination IMG Transaction OBYC / Table T030.
• Attributes include Valuation Class, as defined in the material master Accounting 1 view.
• GR/IR accounts are defined with Transaction WRX.
• Price Variance Accounts are defined with Transaction PRD

Month-end Restatement

You can restate balances in these G/L accounts as inventory or payables at month end with transaction F.19. The accounts are defined in table T030U and set with configuration transaction OBYP.

Exchange Rate Variance

For materials purchased in a foreign currency, you can map variance due to exchange rate difference to a different G/L account with configuration in IMG menu path: Material Management > Logistic Invoice Verification > Incoming Invoice > Configure How Exchange Rate Differences are Treated. [Click here to continue reading...]