Senior Office Manager

We are seeking a proactive and highly organized Office Manager to oversee front desk and office operations at our Chicago-based office. This individual will play a key role in maintaining a professional and efficient work environment while providing administrative support to employees. If you thrive in a fast-paced setting, have excellent problem-solving skills, and enjoy creating a seamless office experience, we’d love to hear from you!

Key Responsibilities:

• Greet and assist visitors in a professional manner.
• Answer and direct phone calls, ensuring smooth communication across the organization.
• Maintain a clean and organized office and reception area.
• Oversee office maintenance and coordinate with vendors and service providers.
• Manage mail, packages, and deliveries.
• Order and maintain office supply inventory.
• Coordinate catering for daily lunches, meetings, and events.
• Schedule meetings, manage conference room bookings, and handle logistics for company events.
• Arrange travel and accommodations for staff.
• Process travel and office-related expenses.
• Provide administrative support including data entry, filing, and document preparation.
• Assist HR with onboarding new employees.
• Improve office productivity by optimizing administrative procedures.
• Ensure sensitive information is handled with discretion and confidentiality.

Qualifications:

• High school diploma or equivalent; additional training in office administration is a plus.
• Experience in a similar role, preferably in a fast-paced environment.
• Exceptional attention to detail, organizational, and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and general office equipment.
• Ability to work independently and prioritize tasks effectively.
• Professional demeanor and reliable transportation for occasional errands.
• Ability to lift approximately 25 lbs as needed.