Executive Assistant

Seeking an Executive Assistant for financial investment firm located Downtown Chicago.

The ideal candidate will provide top-level assistance for a Senior Executive. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Provide administrative support to tenured, Senior Director
• Main duties include manage very busy calendar, scheduling and making travel arrangements
• Act as “gatekeeper” answering calls and managing the Director’s time appropriately
• Prepare correspondence and expenses

Opportunity

• Very nice offices and highly reputable organization
• Company culture is very professional and is a fairly independent work environment - no micromanaging, but team members to lean on when you need them
• Occasional overtime but not extensive

Qualifications/Requirements

• Bachelor's degree or equivalent experience
• 5+ years of administrative support or Executive Assistant support
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• In-office all five days, Monday through Friday