Executive Assistant

About the Role:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to provide comprehensive support to senior leadership. In this role, you will manage schedules, handle communication, coordinate travel, and assist with various administrative tasks to ensure smooth operations. The ideal candidate will be adept at multitasking, have excellent problem-solving skills, and maintain a high level of professionalism in all interactions.

Key Responsibilities:

Administrative Support

• Provide high-level administrative support to senior executives and other key stakeholders.
• Manage calendars, appointments, and travel arrangements to optimize executive time.
• Prepare correspondence, reports, presentations, and other documents as requested by executives.
• Serve as a liaison between executives and internal/external stakeholders, ensuring effective communication.
• Schedule, organize, and coordinate meetings, conference calls, and events.
• Prepare meeting agendas, take minutes, and ensure action items are followed up.
• Arrange for all logistics related to events such as meeting venues, catering, and materials.
• Organize domestic and international travel including flights, accommodations, and itineraries.
• Prepare expense reports and ensure timely and accurate reimbursement processing.
• Maintain an organized, efficient office environment, managing supplies, equipment, and other resources.
• Assist with special projects, research, and data analysis as needed.
• Support the smooth operation of the office and assist with team collaboration and coordination.

Qualifications & Experience:

• 3-5 years of experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks, manage time efficiently, and meet deadlines in a fast-paced environment.
• Strong attention to detail and ability to maintain confidentiality.
• Proactive problem-solver with the ability to work independently and as part of a team.