Como priorizar tarefas com múltiplas incertezas?

As someone who is Neurodiverse I have found using a colour system to highlight important really helps Red highlight for need to be action ASAP as urgent and important Orange or yellow needs to be actions soon as the deadline is looming Green do this as soon as possible although it it neither urgent or important it still have value. I then ask myself how many of these task can I realistic achieve in my day? I usually aim for the " Power of 3" which keeps me focused. 3 urgents, 3 quick wins and 3 actions to support the next day

When faced with the challenge of prioritizing tasks amid numerous uncertainties, my approach is dynamic and personalized. I begin by thoroughly assessing each task, considering its potential impact and urgency, while factoring in the various outcomes stemming from uncertainties. Next, I categorize tasks based on their importance and feasibility under different scenarios. My adaptability is key; I'm quick to adjust priorities as uncertainties evolve or new insights emerge. Additionally, I emphasize transparent communication and collaboration with colleagues and experts. This approach helps me make informed decisions in uncertain situations, blending my unique perspective and context into every choice.

To effectively prioritize tasks amidst uncertainties, start by clearly defining project goals and constraints. Ensure goals are specific and measurable (SMART) while identifying limitations like budget and time. Evaluate tasks based on their alignment with these objectives and assess associated uncertainties. Categorize tasks by their impact on primary goals and level of control over uncertainties. Regularly review priorities, adapting as uncertainties are resolved. This approach enables focused decision-making within the project's defined boundaries.

When prioritizing tasks with multiple uncertainties, it is important to consider the value of each task, the likelihood and potential impact of the uncertainties, and the effort required to complete each task. You should also break down large tasks into smaller ones, estimate the effort required for each task, consider the dependencies between tasks, and communicate your priorities to your team and stakeholders.

Whenever possible, identify a goal or desired outcome that is aligned with a known mission or set of values. When you are aligned by a mission or values from the start, you can know what you will evaluate uncertainties against.

Evaluating uncertainties and risks for each task is vital in effective task management. This process involves categorizing uncertainties like incomplete data and external dependencies, assigning intensity levels, and analyzing potential risks based on likelihood and impact. Tools such as risk matrices aid in accurate quantification. Implement proactive strategies, like contingency plans, and maintain transparent communication with team members. Regular updates ensure tasks are prioritized and managed, ensuring efficient project execution.

Ask how likely each uncertainty is to prevent the desired outcome, and ask how likely a task is to encounter conflict with the known mission or values.

Work backwards from the desired outcome, asking at each step, "What is required for this to happen or to be a success?" This allows you to identify the small tasks which are prerequisite for the larger goals and to identify interdependencies early in the process.

1) Simplify the decision making process by aligning the ideal choice with our core values, personal preferences, and current focus. In general, safety-related tasks, options to do with integrity, and reducing harm to others/self should take precedence. 2) Use time blocks for tasks and exercise self care and discipline. For example, instead of feeling overwhelmed by a long list of to-do in our personal life, prioritise up to 3 must-do tasks daily outside of work instead. 3) Even for uncertain projects, there is a desired outcome, e.g. gain income. If the situation is going to create a negative impact no matter what's the decision, sometimes walking away or quitting may be better for our mental and emotional health in the long term.

For effective task prioritization, it’s imperative to understand the difference between importance and urgency. Importance refers to a task’s value in relation to your goals and objectives, while urgency relates to the timeframe in which a task needs to be accomplished. Making this distinction can help you focus on the urgent and important tasks that truly matter and allocate your time and resources wisely. No matter how well you prioritize, there is only so much you can achieve in one day, and certain distractions are impossible to avoid. It’s important to be realistic in setting goals and prioritizing tasks. Otherwise, you’ll create false expectations of those around you, and you’ll constantly feel as if you’re falling behind.

In a change-driven environment, it's important from time to time to settle down, exhale, and think deeply, make an analysis, imagine, or draw the process tree. In total, you as a manager, should understand what to correct, and which preventive actions you should take. Find your time for adjusting your priorities, people depend on you, the company's benefit. That's really important I believe.

If you have identified interdependencies, focus contingency planning efforts on elements of the plan that affect multiple outcomes of next-steps.

To be honest, I don't think you can TRAIN to improve your prioritizing tasks skill. You can just be in that junction each time, and each time focus on one thing (i.e determine the urgency of a task) After each day, analyze with yourself which parts can be improved, if at all. It's important to do that with the information you had in that decision-making moment. Sometimes you can find things from the aftermath, that if were asked before, could help you to make better decisions. With time and experience, you'll get better.

To prioritize tasks amidst uncertainties, it's vital to define SMART goals and acknowledge constraints like budget and time. Tasks should align with these objectives. Evaluate uncertainties, categorize them, and prioritize tasks contributing to primary goals. Adaptability is key, allowing priorities to evolve with resolved uncertainties and new information, ensuring effective decision-making. Regular reviews maintain alignment, enabling efficient task management.

Prioritizing tasks amidst uncertainties in energy projects involves risk assessment, stakeholder consultation, and scenario analysis. Utilize tools like decision trees to evaluate potential outcomes and allocate resources strategically. For example, in a solar farm installation, prioritize securing permits and land acquisition while concurrently assessing technological risks, ensuring a balanced approach to mitigate uncertainties and maintain project momentum.

Here’s how I would do it. I would put together a plan of what to do first, second, third, fourth, fifth etc. This can be a sequential approach OR agile-ish. It’s going to depend on the scope and complexity. One key step: gather together key team members. You’ll need a whiteboard like Miro or Whimsical to map the tasks and what is REQUIRED to get it done. This will uncover what’s missing and then will give a signal as to what to tackle first, second, and third.