Part 1 - Microsoft AccessView GlossaryUse Access to create a.docx

Part 1 - Microsoft Access
View Glossary
Use Access to create a database in which you can store and
retrieve information about the Rio Salado Theme Park operating
departments, their managers, and their employees.
Create a
new blank database
.
Save the database with the filename
RSC_Theme_Park_Database_MEID.accdb
. Replace “MEID” with your actual MEID.
Structure of the Database
NOTE:
Read the requirements for the database and be sure you
understand how it should work before creating your design.
You will need to complete the following:
Create two tables.
Establish table relationships.
Create one form.
Create two queries.

Create one report.
As you work on the project, remember to follow best practices
for creating databases as described in your TestOut materials
and the online lesson content.
Create the Tables
Tables and their relationships form the backbone of a relational
database. In this database, you will create a table for the Rio
Salado Theme Park operating departments and their managers,
and a table for employees in each department. When creating
fields for your tables, it is important to break down your data
into the smallest chunks you can (fine granularity) to make it
easier to extract data from the database later. Remember to
assign the most appropriate data type to each of the fields and
that one of the fields in each of your tables must be set as the
Primary Key
using the
AutoNumber
data type. You do not need to enter data records into your
tables at this time; you will create a form later in this project
for data entry.
Department Table
Create a
table
named
Department Table
. At a minimum, your table should include the following fields:
Department ID

Department Name
Manager First Name
Manager Last Name
Manager Email Address
Manager Phone Number
Employee Table
Create a
table
named
Employee Table
. At a minimum, your table should include the following fields:
Employee ID
Department ID
Employee First Name
Employee Last Name
Employee Date of Hire
Employee Rate of Pay
Establish Table Relationships
Once the design of the tables has been completed, the next step

is to
establish relationships
between the tables. You will join the Department Table with
the Employee Table on common fields through the following
tasks:
Join the
primary key
of the Department Table with the
foreign key
of the Employee Table in a
One-To-Many
relationship.
Enforce referential integrity.
Cascade update related fields.
Cascade delete related records.
Create a Form
Once the tables have been designed and the relationships have
been established, it is time to enter data. You will use
one form
to enter and edit data in the two tables:
Create
one form
named
Department Form
that can be used to enter data into both tables.

Insert a row
below the Employee Table subform. Add a
button
in the new row to perform the
Add New Record
action with the text:
Add Record
.
Use the form to enter
a minimum of four departments
(e.g., Concessions, Rides, Business Office, Guest Services) and
a minimum of four employees
for each department. Include
your name
as one of the employees in the Business Office department.
Apply the
Retrospect
theme to the form.
Create a Query
The ability to extract data from one or more tables is one of the
most important functions provided by a database. You will now
design, save, and run a query to show only the employees in the
rides department by following these tasks:
Create a query named
Ride Employees Query
based upon the
Employee Table
.

Include the
Employee First Name
,
Employee Last Name
, and
Department ID
fields.
Use a
Number Criteria
for the Department ID field to select
only
the employees in the
Rides Department
.
Hide
the Department ID field.
Save
and
run
the query.
Create a Query
Next, you will design, save, and run a query to show the number
of employees per department:
Create a query named
Number of Employees Query
based upon the
Department
and

Employee Tables
.
Include the
Department Name
and the
Employee ID
fields.
Use the
Total Row
to
Count
the number of employees per department.
Save
and
run
the query.
Create a Report
Reports are used to generate printouts from the tables in a
database. The Report Wizard can be used to access multiple
tables, select fields, and group data in a report:
Use the
Report Wizard
to create a report named
Department Report
.
From the
Department Table

, include the
Department Name
and
Managers’ First
and
Last Names
.
From the
Employee Table
, include the
Employees’ First
and
Last Names
.
Group
by
Department Name
.
Sort Ascending
by
Employee Last Name
.
Use a
Stepped Layout
in
Landscape Orientation
and be sure the report
fits on one page
.
Save

and
close
your RSC_Theme_Park_Database_MEID.accdb database.
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Part 2 - Microsoft Excel
View Glossary
Use Excel to create a workbook containing three worksheets.
The Excel workbook will include employee home contact
information and a bank account ledger for the Rio Salado
Theme Park.
Create a
new blank workbook
.
Save the workbook with the filename
RSC_Theme_Park_Workbook_MEID.xlsx
. Replace “MEID” with your actual MEID.
Structure of the Workbook
Your workbook must contain three worksheets:
Employee Data – This worksheet will contain employee home
contact information.

Bank Account Ledger – This worksheet will show the debits and
credits for the Rio Salado Theme Park bank account.
Line Chart – This worksheet will contain a line chart depicting
the daily balance for the Rio Salado Amusement Park bank
account.
Employee Data Worksheet
One of the best features of Excel is how easily it can work with
data from other programs. Because you already created
employee data in Access, you can import that data into Excel to
reduce time and effort in creating this worksheet.
Import
the
Employee Table
from your RSC_Theme_Park_Database_MEID.accdb database
into a new worksheet.
Rename the worksheet as
Employee Data
.
Assign the worksheet tab a color of your choice other than the
Office default.
Resize
the table to
add
the following columns to the right of the Employee Rate of Pay
column:

Home Address
City
State
Zip Code
Email Address
Phone Number
Enter data
into the newly added columns for each employee.
Increase the
column widths
to ensure that you can view the longest data entry in each cell
of the worksheet.
Hide
the following columns:
Department ID
Employee Date of Hire
Employee Rate of Pay
Align Left

the values in the Employee ID and Zip Code columns.
Remove Hyperlinks
, if any, from the email addresses.
Sort
the table by Employee Last Name.
Apply
Outside Borders
to the entire table.
Apply an appropriate
Table Style
of your choice other than the Office default.
Freeze
the column header row of the table.
Use the
Page Setup Dialog Box
to perform the following tasks:
Set the Page Orientation to
Landscape
.
Scale to
Fit to
one page wide by one page tall.
Add a
Footer
to the worksheet:

Enter
your Name
in the left section.
Enter
your MEID
in the center section.
Enter the
Course Number
and
your Section Number
in the right section.
Bank Account Ledger Worksheet
The Rio Salado Theme Park wants you to create a new
worksheet to keep track of their bank account transactions using
the following specifications:
Add a new blank worksheet to the workbook.
Rename the worksheet as
Bank Account Ledger
.
Office default.

In the first row, insert the title
RSC Bank Account Ledger
.
In the second row, create a new
table
with the following column headers:
Entry Number
Date
Transaction Description
Debits
Credits
Balance
Merge and center
the title in the first row over the table columns in the second
row.
Change the
Font Size
of the title to 18 pt.
Apply a
Fill Color
of your choice, other than the Office default, to the title cell.
Make one entry in the table for each of

ten consecutive dates
. Be sure to include the
Entry Number
,
Date
,
Transaction Description
, and either a
Debit
or
Credit
for each entry. Your first entry should be a deposit (make
additional deposits as necessary) so that you do not ever have a
negative balance.
Use a
formula
(not a function) with cell references based on the
Debits
and
Credits
to calculate the first
Balance
.
Use a
formula
with cell references based on the
Debits
and
Credits
and the previous Balance to calculate the remaining balances.
Increase the
column widths
to ensure that you can view the longest data entry in each cell

of the worksheet.
Using the Table Tools, add a
Total Row
to your table and use
functions
to calculate the
Total Debits
and
Total Credits
.
Apply the appropriate
Number Formatting
to all cells in your table.
Align Center
the
Entry Numbers
.
Use
Conditional Formatting
to identify the
Top 2 Debits
in your table.
Apply an appropriate
Table Style
Resolve any
Error Messages
you might receive in any cells.
Freeze

the first two rows of the worksheet.
Use the
Scale to
Fit to
one page wide .
Add a
Footer
to the worksheet:
Enter
your Name
in the left section.
Enter
your MEID
in the center section.
Enter the
Course Number
and
your Section Number
in the right section.
Line Chart Worksheet

The Rio Salado Amusement Park wants a visual depiction of the
daily balances from the bank account ledger:
Select the
Bank Account Ledger
worksheet.
Insert a
Line Chart
using the data from the
Date
and
Balance
fields.
Using the Chart Tools, move
the chart to a new sheet named
Line Chart
.
Office default.
Select a
Chart Style
Change the
Chart Title
to
Bank Account Balances
.
Add horizontal and vertical

Axis Titles
and add meaningful titles.
Add
Data Labels
.
Use the
Set the Page Orientation to
Landscape
Add a
Footer
to the worksheet:
Use the
Insert File Name
button in the center section.
Required Worksheets
Arrange
the worksheets in the following order:
Employee Data

Bank Account Ledger
Line Chart
Save
and
Close
your RSC_Theme_Park_Workbook_MEID.xlsx workbook.
Submit Your Assignment
After completing both sections of the project, submit your
Access and Excel files following the instructions in the lesson.

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