Real-Life Examples: Real-Life Examples of How Workflow Automation Boosted Business Efficiency

Introduction

If you're already familiar with workflow automation, you might wonder how it can impact your business. In this article, we’ll share real-world examples of how Mygom has significantly improved its operations using custom software for workflow automation. These stories demonstrate how automating processes can boost efficiency, reduce errors, and save time and resources.

Example 1: Automated Quality Control System for a Leading Lithuanian Bike Manufacturer

The Challenge

A well-known bike manufacturer in Lithuania faced difficulties maintaining consistent quality control across its production process. Manual inspections and quality checks were time-consuming and prone to errors, resulting in delays and rework. They needed a system to automate quality checks and streamline various stages of production, such as inspection, painting, and repairs.

The Solution

We developed a custom web application that automated quality control throughout the manufacturing process. Some of the key features included:

• Barcode Scanner Integration: QR codes were scanned at multiple stages of production, automating the tracking of bike parts.
• Automated Quality Checks: The system automatically assesses part quality and identifies defects in painting and assembly.
• Real-Time Updates: Immediate feedback and tracking ensured that quality issues were identified and resolved quickly.

The Results

With this solution in place, the company experienced a significant improvement in both efficiency and accuracy:

• Fewer manual errors, thanks to automated checks.
• Faster issue resolution with real-time tracking and transparency.
• Streamlined production processes, improving overall product quality and reducing rework.

This example highlights how custom automation can bring consistency and speed to even the most complex production workflows.

Example 2: Streamlining Custom Orders with an Automated E-Commerce System for a Sheet Metal Manufacturer

The Challenge

Our client, a sheet metal processing company that primarily manufactures household solid fuel boilers and sauna heaters, also offers custom metal cutting, dissecting, and folding services. However, these additional services were not widely known, leading to missed opportunities to attract potential customers.

The manual processes in quoting and managing these services could have been more efficient, requiring significant time and effort. The client faced two main challenges: first, raising awareness of their custom metal services, and second, automating the ordering process to enable customers to upload part specifications, receive an instant price estimate, and decide whether to proceed—all through a user-friendly e-commerce platform.

The Solution

We developed an automated e-commerce system that simplified custom part orders and addressed the client’s needs. Key features included:

• Automated Pricing and Ordering: Users can configure parts online, select materials and dimensions, and specify additional operations to get an immediate price estimate.
• 3D Model Preview: Customers could view a 3D model of their parts before purchasing, adding transparency to the ordering process.
• Admin Dashboard for Order Management: The client could easily manage customer accounts, adjust pricing, track orders, and handle invoicing.
• DXF File Conversion: Uploaded files were converted to DXF format, making it easy to integrate with machinery for faster setup.

The Results

The new system transformed the custom parts ordering process by providing a self-service platform that saved the client valuable time on manual quoting and increased the visibility of their services. Customers benefited from a smoother, more transparent ordering experience, and the client gained complete control over the order flow. With the ability to focus more on production and better serve their customers, the company successfully leveraged this system to attract new clients and improve efficiency.

Key Takeaways: How Workflow Automation Can Improve Your Business

These examples demonstrate the transformative potential of workflow automation across different industries:

• In manufacturing, automation can streamline complex processes, reduce manual errors, and improve product quality. Automating quality checks or custom order management saves time and boosts efficiency.
• In sales and marketing, AI-powered automation scales operations to improve personalization and increase the success rate of outreach efforts, helping teams work smarter, not harder.
• In customer engagement, automation empowers businesses to provide a seamless self-service experience, such as instant pricing tools and real-time updates, improving customer satisfaction while reducing internal workloads.

How Custom Software Takes Automation to the Next Level

While off-the-shelf tools offer basic automation, custom software provides the flexibility and scalability needed to optimize your business processes. By aligning automation with your unique workflows, you can unlock greater efficiencies, reduce costs, and achieve more impactful results.

Conclusion

These real-life examples highlight the transformative power of workflow automation in improving efficiency, accuracy, and scalability across various industries. If you're ready to see how automation could revolutionize your business, Mygom.tech is here to help. Let’s work together to create a custom solution customized to your needs.