Migrate Box to Microsoft 365 Without Breaking Hyperlinks
Welcome to another edition of our Cloud Migration Mastery newsletter. In this new edition, we are exploring the common problems businesses face when migrating Box data to Microsoft 365, that is the breakage of hyperlinks. Read along!
When migrating from Box to Microsoft 365, hyperlinks often break, which can be costly to repair. During the migration, changes in folder structures or file paths can prevent links from locating their original destinations. This results in hyperlinks breaking in Microsoft 365 drives like OneDrive and SharePoint Online.
When hyperlinks break during migration, it can lead to broken workflows, frustrated users, and expensive repairs. But what if you could migrate Box to Microsoft 365 without worrying about these issues?
In this article, we’ll explore how to migrate Box to Microsoft 365 smoothly while preserving hyperlinks in files and ensuring they do not break in OneDrive and SharePoint Online.
Why Do Hyperlinks Break During Box to Microsoft 365 Migrations?
Migrating from Box to Microsoft 365 isn’t as simple as just moving files from one cloud to another. The real challenge comes when the structure of your folders and files gets disrupted. Box, Microsoft 365’s OneDrive, and SharePoint Online all have different ways of organizing data.
When you move content from Box to OneDrive or SharePoint Online, the links embedded within documents or folder paths may no longer point to their intended destinations. This disruption is typically caused by a change in the folder structure or file paths, which makes it difficult for the links to locate their original targets and cause them to break.
As a result, many businesses find themselves dealing with broken hyperlinks post-migration, which can lead to frustrating user experiences and costly repairs. Fortunately, this issue doesn’t have to be a part of your migration process.
How to Migrate Box to Microsoft 365 Without Breaking Hyperlinks
When migrating Box storage to Microsoft 365, you want to ensure that your company’s entire documents, links, and resources remain intact. Here’s how to go about it:
1. Use a Migration Tool That Supports Link Preservation
One of the most effective ways to prevent broken links during your Box to Microsoft 365 migration is by using a migration tool designed to preserve hyperlinks. Our hyperlinks migration solution CloudFuze Hyperlink Fixer, for example, can handle hyperlinks with ease.
Unlike other tools that may ignore or disrupt links during the migration process, CloudFuze Hyperlink Fixer ensures that every link—whether it's embedded in Word documents, Excel sheets, or PDF files—remains intact during:
We have designed our Hyperlink Fixer tool to manage bulk link migration. It can automatically correct any links that need adjustment in the new cloud structure and make them work perfectly in Microsoft 365.
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2. Understand the Different Link Types
When importing data from Box to Microsoft 365, you need to be aware of the different types of links that might exist within your documents. For example, you might have Open ID links, shared links, or links embedded in Office documents. These can be tricky to preserve, especially when folder structures change during migration.
A specialized tool like CloudFuze Hyperlink Fixer ensures that all types of links—whether they’re pointing to other documents, shared folders, or external sources—are accounted for and properly migrated to the new cloud.
3. Take Advantage of Bulk Migration
Migrating files in bulk can be a significant time-saver. When migrating Box storage to Microsoft 365, it’s important to move your files in bulk to avoid delays and ensure that your links stay intact across large volumes of data. Bulk migration also makes it easier to handle any link corrections or auto-updates that may be needed. This way, you won’t have to manually check and fix each hyperlink one by one.
CloudFuze Hyperlink Fixer is specifically built for bulk migrations, meaning you can migrate your entire Box library with confidence, knowing that the links will remain functional after the move.
4. Ensure Post-Migration Reconciliation
Sometimes, migrations can be tricky, and broken links may still occur despite your best efforts. If you’ve already migrated Box data with another migration vendor and ended up with some broken links, don’t worry. CloudFuze Hyperlink Fixer also works as a reconciliation tool to fix all the broken links without re-migrating your entire data and users.
This feature is especially valuable when you’ve used other migration tools that may not have handled hyperlinks properly. At CloudFuze, we will step in to fix only the broken links and help save time and money.
The Benefits of Migrating Box to Microsoft 365 With Hyperlink Preservation
Migrating Box to Microsoft 365 with the proper tools and approach brings a number of significant benefits for your business:
Avoid Disruption: Ensuring that all hyperlinks work post-migration prevents disruptions for your users and keeps workflows uninterrupted.
Reduce Costs: Broken links often require costly repairs, so preserving them during migration helps you save both time and money.
Smooth User Experience: When your employees open files in Microsoft 365 and all the links still work seamlessly, their productivity remains unaffected, leading to a more efficient migration process.
Simplified Reconciliation: If anything goes wrong, you can fix just the broken links without remigrating everything, saving even more time.
Conclusion
Migrating from Box to Microsoft 365 doesn’t have to come with the headache of broken links. By using the right migration tools, such as CloudFuze’s Hyperlink Fixer, you can ensure a smooth, disruption-free migration that preserves all your hyperlinks and keeps your business running smoothly.