How to Split an Excel Worksheet into Multiple Sheets or Files Based on a Column

Working with large datasets often requires breaking down data into smaller, more manageable chunks based on specific criteria, like categories in a column.

Instead of manually copying and pasting, you can use the Splitter for Excel add-in a free tool designed to automate this process.

Whether you want to create new tabs within a workbook or export separate files, this tool saves you time and effort.

Split Excel Worksheet into Separate Sheets

Steps to Split a Worksheet into Multiple Sheets

1. Open Excel and install the Splitter for Excel add-in.
2. Start the Tool: Launch the add-in and select the range of data you want to split.
3. Choose a Column: Select the column by which the data will be grouped.
4. Select the Output Type: Decide whether to create new tabs or export separate files.
5. Click OK: Let the tool do the rest!

Example: Splitting by Region

Let’s say you have a sales dataset, and you want to split it into separate sheets based on the Region column:

1. Select the data range (e.g., A1:G38).
2. Choose the Region column (e.g., column B) as the grouping criterion.
3. Configure the output to create new tabs for each region.
4. Optional:Name Tabs: Use names like "East_Report" or "Central_Report."Convert to Tables: Automatically convert data into Excel tables for easy filtering and formatting.Preserve Formatting: Retain the original formatting and formulas in each new sheet.

The Result

You’ll have a workbook with new tabs named after each region, containing the respective data.

Split Excel Worksheet into Separate Files

Steps to Split a Worksheet into Separate Files

1. Install the Splitter for Excel add-in.
2. Start the tool and select the range of data to split.
3. Select the column to group by.
4. Choose the Create New Files in a Directory option.
5. Specify the output folder where the files will be saved.
6. Click OK to generate separate files.

Example: Exporting by Region

Using the same sales dataset, you can split it into separate Excel files for each region:

1. Select the data range.
2. Choose the Region column as the grouping criterion.
3. Select the Create New Files in a Directory option.
4. Specify the output folder (e.g., C:\Users\YourName\Documents\Reports\Regions).
5. Click Split!

The Result

The tool will create separate Excel files named after each region (e.g., Central.xlsx, East.xlsx, West.xlsx), each containing data filtered by the selected column.

Why Use the Splitter for Excel Add-in?

• Save Time: No more manual copying and pasting data.
• Organized Output: Quickly generate grouped tabs or files based on any column.
• Custom Formatting: Keep your original styles, formulas, and structure intact.

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