How NFPs Can Secure Their Data

In today’s digital-first world, not-for-profits (NFPs) face a challenging dual reality; they must meet growing community needs while protecting sensitive data – often with limited resources. A combination of factors including inadequate security measures, a growing threat landscape and the sensitive information they handle, make NFPs a prime target for cybercriminals. Therefore, it is now more important than ever for NFP organisations to safeguard their data. 

But cybersecurity doesn’t have to be costly or complex. With the right IT partner and a clear plan, NFPs can protect their operations and donors without blowing the budget. Here’s how to start: 

1. Understand What You’re Protecting 

Before investing in tools or services, it’s essential to understand your data landscape. What do you store? Where is it stored? Who has access? NFPs typically manage a mix of sensitive information including: 

• Donor contact details, payment information and giving history 
• Personal data on volunteers and staff 
• Grant applications, funding records and financial documents
• Client or service user records – often containing health or welfare information.

Start by auditing what data you do have, where it resides (on-site servers, cloud, USB drives), and how it’s accessed – so you know what you’re protecting. This forms the foundation of your security strategy and ensures that a limited budget is directed toward protecting what matters most. 

2. Don’t Overinvest – Start with the Basics 

You don’t need to buy the latest firewall or AI-powered security system to be secure. In fact, many of the most effective security measures are simple and low-cost (or even free): 

• Multi-Factor Authentication (MFA): This adds an extra layer of security beyond passwords. Even if credentials are stolen, MFA helps stop unauthorised access. It’s a quick win that makes a big difference. 
• Regular software updates and patch management: Cybercriminals often exploit known vulnerabilities in unpatched systems. Keeping systems up to date closes the door on many common attacks. 
• Secure data backups: Ensure your data is backed up regularly and stored in a secure, off-site or cloud-based environment. Backups are your last line of defence against ransomware. 
• Cyber awareness training: Human error is a major contribution to breaches. Train your staff and volunteers to spot phishing scams, use strong passwords and report suspicious activity. 

FUJIFILM IT Services supports NFPs in implementing these essential measures – without overwhelming your team or your budget. 

3. Leverage scalable, cloud-based tools 

Cloud computing has levelled the playing field, giving NFPs access to tools that were once reserved for large enterprises. By migrating to platforms like Microsoft 365 for Nonprofits, you can gain access to: 

• Secure email and collaboration tools (Outlook, Teams, SharePoint) 
• Built-in data loss prevention and threat detection 
• Automatic updates, so your tools can stay secure and current 
• Cost savings through discounted or donated licenses for eligible charities. 
• Cloud solutions are also more manageable for overstretched teams – no on-site servers to maintain, and scalability to suit your organisation’s size and growth. 

FUJIFILM IT Services can help you assess your eligibility, migrate with minimal disruption, and provide ongoing support as your needs evolve. 

4. Assess and monitor your risk 

A common mistake is assuming security is a one-time project. Cyber threats evolve constantly – so your approach should too.  Conducting regular IT and cybersecurity assessments ensures your organisation stays ahead of risk. At FUJIFILM IT Services, we offer tailored, budget-conscious health checks that: 

• Evaluate your infrastructure, data access, and user behaviour 
• Identify vulnerabilities and compliance gaps 
• Provide a clear roadmap for action, ranked by priority and cost-effectiveness. 

Think of it as a digital check-up for your organsiation, designed to help you protect what matters most without overcommitting financially. 

5. Choose a partner who understands NFPs 

Many IT providers offer one-size-fits-all solutions. But NFPs need flexibility, affordability and a partner who truly understands their challenges.  That’s where FUJIFILM IT Services comes in. We’ve worked with community organisations, charities and service providers across Australia to deliver: 

• Managed IT support: Reliable, responsive support without the cost of an internal team 
• Cybersecurity-as-a-service: Security services that scale to your needs and budget 
• No Lock-In Contracts*: We’re confident in the value of our service – so you’re never tied down. 
• Local helpdesk: When issues arise, you’re speaking to someone who understands your environment and mission. 

With over 60 years of trusted service in Australia, FUJIFILM IT Services is a brand NFPs can rely on – not just for technology, but for people-first solutions. 

To sum up 

Your data underpins your mission. It’s the foundation of trust with your supporters, compliance with funders, and continuity of service for your community. By making smart, scalable choices, not-for-profits can build a secure IT environment – without breaking the budget. 

Looking for guidance? 

Let FUJIFILM IT Services help you secure your systems and your future. Contact us today for a complimentary IT health check tailored to the not-for-profit sector. 

*30 days’ notice to exit the contract is required.