Guide for Hiring Managers: How to Use AI in Interviews

AI tools like ChatGPT can help you prep smarter, ask better questions, and make more confident hiring decisions. Here’s a simple step-by-step guide to using AI as a strategic interview assistant - from planning to post-interview review.

Step 1: Train ChatGPT to understand your company and what ‘great’ looks like

Before ChatGPT can give you tailored help, you need to give it context.

🗣️ Prompt example:

"You are helping me evaluate candidates for [company name], a fast-paced scale-up. We value high ownership, confidence, clarity of thought, and commercial impact. Our culture is collaborative, direct, and ambitious. For this role, I want to assess [insert key traits like leadership, technical depth, passion, etc.]."

👉 You only need to do this once — you can reuse the same prompt for other roles.

Step 2: Use ChatGPT to prep your interview questions

Paste in the job spec and select parts (no sharing confidential info!!) from the candidate’s CV or LinkedIn profile. ChatGPT can help you craft relevant, role-specific questions.

🗣️ Prompt example:

“Here’s the job spec and the candidate’s LinkedIn profile. Can you create 6–8 interview questions to assess [insert traits — e.g. leadership capability, product thinking, adaptability, etc.]?”

💡 You can also ask for:

• Behavioural, situational, or challenge-based questions
• Follow-up questions based on expected responses
• “Red flag” answers to look out for
• Rubrics or what a great answer looks like

Step 3: Add a notetaker to your interviews

Tools like Google Meet’s Gemini, Otter.ai, or Fireflies.ai can automatically capture and summarise your conversations.

What you get:

• Full transcript
• Timestamped summary
• Searchable notes

💡 This is super helpful if you're asking ChatGPT to review what was said later.

Step 4: Summarise the interview with ChatGPT

Once the interview’s done, paste the transcript (or summary) into ChatGPT to help you reflect and evaluate.

🗣️ Prompt example:

“Based on this interview transcript and the job description, help me evaluate this candidate. Please include: strengths, concerns or red flags, overall fit, suggested follow-up questions and a score out of 10”

📌 Tip: You can include extra context, like what matters most in the role or what a strong answer looks like.

Step 5: Draft your hiring recommendation

Use ChatGPT to help write up your thoughts for the next stage or hiring panel.

🗣️ Prompt example:

“Summarise this candidate’s interview performance for a hiring review. Include their strengths, concerns, and whether you’d recommend moving forward.”

⚠️ A few reminders:

• AI supports your thinking — it doesn’t replace your judgment
• Don’t feed confidential data or personally identifiable info
• Use AI as a mirror for your decision-making, not a shortcut

ChatGPT won’t hire the person for you — but it can help you clarify your reasoning, cut through bias, and make smarter calls with more confidence.