Easy instinct to Ms excel

HAVE FUN WITH SOME TRICK’S DERIVED FROM MICROSOFT EXCEL.

Some funful exciting trick’s, you could found helpful from Microsoft Excel.

After Microsoft, developed Excel to 2010 version, it offered more surprise’s than ever: in order to deal with ton’s of big data, you can’t ignore the important role Microsoft Excel play’s in daily work. However, both for beginner’s, and advanced users, there are still many useful tip’s, and trick’s, that are inevitably overlooked. Here, are some useful Excel spreadsheet secrets, you may not know. Please note that, all these function’s, are based on Microsoft Excel 2010.

1. One click to select all.

You might know how to select all, by using the “Ctrl + A” shortcut, but few know that with only one Click of the corner button, all data, will be selected in second’s.

2. Open Excel file’s in Bulk.

Rather than open files one by one, when you have multiple files, you need to handle, there is a handy way, to open them all with one click. Select the files you would like to open, then, press/ Click the Enter key on the keyboard, all files, will open simultaneously.

3. Shift Between different Excel files.

When you have different Spreadsheets, open it’s really annoying, shifting between different files, because sometimes, working on the wrong Sheet, can ruin the whole project. Using “Ctrl + Tab”, you can shift between different files freely. This function is also applicable to other files like; different windows tab’s in Firefox, when opened using Windows 7.

4. Create a New shortcut Menu.

Generally, there are three shortcuts in the top menu, which are; Save, undo typing, and Repeat typing. However, if you want to use more shortcuts like; Copy, and Cut, you can set them as follows; File->option’s->Quick Access toolbar, add cut, and Copy, from the left column, to the right, save it. You will see two more shortcuts added in the top menu.

5. Add a Diagonal line to a cell.

When creating a class-mate address list, for example, you may need a diagonal link in the first cell, to separate different attributes of row’s, and columns. How to make it? Everyone knows that. Home->Font->Border’s, can change different border’s for a cell, and even add different colors. However, if you click more borders, you will get more surprises, like a diagonal line. Click it, and Save it. You can now make it immediately.

6. Add more than one New Row, or column.

You may know the way to add one new row, or column, but, it really waste’s a lot of time, if you need to insert more than one of these, by repeating this action × number of times.

The best way, is to drag and select × rows, or column’s (× is two, or more); if you want to add × row’s, or column’s above or left. Right-click the highlighted rows or column’s, and choose insert from the drop-down menu. New rows, will be inserted above the row, or to the left of the column, you first selected.

7. Speedily move, and copy data in cells.

if you want to move one column of data, in a spreadsheet, the fast way, is to choose it, and move the pointer to the border, after it turn’s to a crossed arrow icon, drag to move the column freely. What if you want to copy the data? You can Click the “Ctrl” button, before you drag to move the new column, will copy all the selected data.

8. Speedily delete blank Cell’s.

Some default data will be blank for various reasons. If you need to delete these to maintain accuracy, especially, when calculating the average value, the speedy way, is to filter out all blank Cells, and delete them with one click. Choose the column you want to filter, go to; data->Filter, after the downward button, shows, undo select All, and then, pick-up the last option, blank’s. All blank cells will show immediately, all of them, will be removed.

9. Vague search with wild Card.

You may know how to activate the speedy search by using the shortcut “Ctrl + F”, but, there are two main wild cards, Question mark, and Asterisk, used in Excel spreadsheets, to activate a vague search. This is used, when you are not sure about the target result. Question mark stands for one character, and Asterisk, represent’s one or more characters. What if you need to search question mark, and Asterisk, as a target result? Don’t forget; add a wave line in front.

10. Generate a unique value in a column.

You are aware of the key function of filter, but, few people use the advanced filter, which will be repeatedly applied, when you need to filter a unique value, from data in a column. Click to choose the column, and go to; Data->Advanced. A pop-up window will show up. As the screen-shot shows, click “Copy to another location”, which should be in accord with the second red rectangular area. Then, specify the target location, by typing the value, or Clicking the area, choosing button. The value or clicking the area choosing button. In this example, the unique age, can be generated from column C, and show in column E. don’t forget to choose unique record’s only, then, Click Ok. The unique value showing in column E can be the contrast of the original data in C, that’s the reason why it is recommend to copy to another location.

11. Input restriction with data validation function.

In order to retain the validity of data, sometimes, you need to restrict the input value, and offer some tips for further steps. For example, age in this sheet, should be whole numbers and all people participating in this survey, should be between 18, and 60 years old. To ensure that data outside of this age range, isn’t entered, go to Data->Data validation->setting, input the condition’s, and shift, to input message, to give prompt’s like; “Please, input your age, with whole number, which should range from 18, to 60”. User’s, will get this prompt, when hanging the pointer in this area, and get a warning message, if the inputted information, is unqualified.

12. Fast navigation, with “Ctrl + Arrow button”.

When you click “Ctrl + Any Arrow button” on the keyboard, you can jump to the edge of the sheet, in different directions. If you want to jump to the bottom line of the data, just try to click “Ctrl + download” button.

13. Transpose data from a row to a column.

You would use the feature, if you want to transpose data to get a better display; however, retyping all data, would be the last thing, you would need to do, if you know how to use the transpose function in paste. Here’s how; copy the area you want to transpose, move the pointer, to another blank location. Go to; Home->paste->Transpose, please, note that, this function, won’t activate until you copy the data first.

14. Hide data thoroughly.

Almost all user’s, know how to hide data, by right-clicking to select the hide function, but, this can be easily noticed, if there is only a little bit of data. The best and easiest way to hide data thoroughly is to use the format cell’s function. Choose the area, and go to Home->Font->Open format cells-> Number Tab->Custom->Type;;;-> Click Ok, then, all the values in the area will be invisible. And, can only be found in the preview area, next to the function button.

15. Compose Text with & (“and” function).

Complicated formulation, is un-necessary as long as you know how to use (&/and) function. You can compose any text freely with this symbol. Below, I have four columns, with different text, but what if I want to compose them to one value in one cell? First, locate the cell that is to show the composed result, use the formulation, with (&/And) function, click enter: all text’s in A2, B2, C2, and D2, will be composed together to become LizaUSA25@ in F2.

16. Transforming the case of Text.

With all the tricks shared here, I’ve tried my best, to avoid complicated formulation. But, there is still some simple and easy to use formulation’s to show you, like UPPER, LOWER, and PROPER, which can transform text’s, for different purposes. UPPER, will capitalize all characters, LOWER, can change text, to all lower case, and PROPER, will only capitalize the first character of a word.

17. Input value’s starting with 0.

When an input value, start’s with zero, Excel will delete the zero by default. Rather than reset the format cells, this problem, can be easily solved by, adding a single quote mark ahead of the first zero.

18. Speed-up, by inputting complicated Terms, with Auto-correct.

If you need to repeat the same value, and it is complicated, to input the best way, is to use the Auto-correct function, which will replace your text, with the correct text. Take my name, Tech teaser, for example, which can be replaced by “TT”, it can auto-correct to Tech teaser. Go to File->Option’s->Proofing->Autocorrect options, and input Replace text with correct text in the red rectangular area.

19. One click to get more status.

Most user’s, know how to check the data status, in the bottom of an Excel sheet, like average, and sum value. However, do you know you can move the pointer, to the bottom tab, and Right-click, to get more status.

20. Rename a Sheet, using double Click.

There are multiple ways to rename sheets, and most users, will Right-Click, to choose rename, which actually wastes a lot of time. The best way, is to just click twice, then, you can rename it directly.