Calendars and scheduling with AI - the next frontier of business efficiency

Scheduling meetings - the dreaded nightmare of the corporate world.

Managing a calendar is one of the most challenging tasks for the modern professional - to such an extent that historically, those fortunate enough to be in a position to do so have hired full time personal assistants to manage just this one task.

Meanwhile, technology has been steadily improving in this space, with productivity suites enabling shared calendars and trailblazing startups creating scheduling links that allow people to directly book meetings into other’s Calendars.

We’ve reached so far in the realm of productivity, yet, for most professionals, scheduling remains one of the most painful and time consuming exercises. Long email threads with highlighted copy-pasted availabilities is a common sight in the corporate world, often taking days to confirm one single meeting.

The generative AI solution

The advent of generative AI offers a solution - the creation of a new mode of scheduling, the AI Personal Assistant. It is an AI agent that manages your calendar. With an understanding of your schedule, it is able to communicate with other individuals and other AI agents, interfacing with 3rd party calendars to instantly find common availabilities and offer options for meeting times. The experience is akin to communicating with a personal assistant who knows everybody’s availability and is able to instantly find suitable timings and send out calendar invitations for meetings.

This methodology promises instant calendar alignment, removing the main friction from meeting scheduling which is the identification of common times of availability. Extending such a solution with access to manage it’s own email inbox enables the AI to deliver a familiar process for all parties involved, communicating to participants in a meeting via email to coordinate timings.

There is great potential for immediate productivity increases in business using AI. Scheduling meetings is one of the low hanging fruit which could drastically improve the experience and efficiency of work across all businesses.