MD Akter’s Post

🔒 **#WorkdaySecurityTip | Enhancing Security with Workday Reporting and Effective Role Management** Enhancing security in Workday is an ongoing commitment that requires strategic use of its reporting and role management capabilities. Here are key practices that can safeguard your organization's data: 🔹 **1. Access Policies (View/Modify)** Regular audits through Workday reports are crucial for controlling who can view or modify sensitive information. Establish dashboards with pertinent reports to continuously monitor these access policies. **Tip:** Keep these dashboards regularly updated to ensure timely adjustments in access control, aligning with changing security requirements. 🔹 **2. Business Process Policies** Workday's reporting tools allow for a detailed analysis of business process policies, ensuring that each workflow is secure. This is essential for maintaining a consistent security posture throughout all organizational processes. **Tip:** Utilize these insights to enhance your security protocols, reducing vulnerabilities across your operations. 🔹 **3. Integration Rights (GET & PUT)** Managing the rights of external systems that integrate with your Workday environment is vital for security. Detailed reports can help monitor which systems have access to retrieve (GET) or update (PUT) data, providing clear visibility and control. **Tip:** Regular audits of these rights are necessary to ensure that only essential integrations have access and that they adhere strictly to your security standards. 🔄 **Role Management and Global Workload Distribution** Assigning roles in Workday should align with your security governance, which can involve collaboration across different countries or specific business units. Regular training for all involved parties helps distribute workload efficiently while maintaining security oversight. **Tip:** Regular engagement and training with all teams involved ensure that everyone is updated on the latest security practices and changes. 🖥️ **Monitoring Through Security Dashboards** Implementing security dashboards for ongoing surveillance of your Workday system is essential. These dashboards can provide real-time insights into security metrics, helping you to respond swiftly to any potential vulnerabilities. **Tip:** Design these dashboards to highlight critical security indicators and configure alerts for unusual activities. 🛡️ **Building a Robust Security Framework** These strategies are foundational for any organization looking to strengthen their Workday security and ensure compliance with industry standards. Effective monitoring and proactive management of security settings are crucial in protecting sensitive data and supporting operational needs. Stay tuned for more Workday tips and strategies! #Workday #WorkdayCommunity #WorkdaySecurity #DataProtection #ITSecurity #SecurityAwareness #HRSecurity

HOW TO CREATE A WORKDAY ACCOUNT Ready to Get Started with Workday? Let's Create Your Account! Here's your quick guide: Initial Setup and Access: ↳ Visit your company's Workday login page or portal. ↳ Follow the prompts to enter your initial credentials and set up your account. Profile Completion: ↳ Fill in your personal information, contact details, and employment specifics. ↳ Ensure your profile is accurate to benefit from Workday's personalized features. Configuring Security Settings: ↳ Set up multi-factor authentication for enhanced account security. ↳ Regularly update your password and review security preferences. Navigating the Dashboard: ↳ Familiarize yourself with the Workday interface and key functionalities. ↳ Explore self-service options for managing personal and employment information. How will creating your Workday account streamline your daily tasks? #WorkdayAccount #HRtech #AccountSetup #WorkdayTips #EmployeeSelfService #WorkdaySetup

Steps to create a User-Based Security Group in Workday: 1. Search for the “Create Security Group” Task:In Workday, navigate to the search bar and type “Create Security Group.” 2. Select the Create Security Group task. Specify the Type of Security Group:In the Create Security Group page, locate the Type of Tenanted Security Group pull-down menu. 3. Choose User-Based Security Group from the available options. Name Your Security Group:In the Name field, enter a descriptive name for your new security group. 4. Save and Confirm:Click OK to save your changes. You’ve now created a User-Based Security Group! 5. Assign the Security Group to Users:To assign this group to specific users, search for the “Assign user-based security groups for Person” task. 6. Enter the name of the person you want to assign the newly created security group to and click OK. 7. Remember to tailor your security groups to match your organization’s needs and best practices. Custom security groups allow you to precisely define access for different user roles.

New Workday Security Business Process from R2 2024. Let's talk about it. 1st call out, Workday has renamed the User-Based Group Event business process to User-Based Group Event For User. This is important to note, because the new business process from R2 is named User-Based Security Group Event for Group. So there are now two separate user-based business processes. What does this new business process do? Well, it enables us to have a new task to assign security group like the legacy task! This is huge in time saving efforts for Security Admins to have this functionality back. The legacy task will be deprecated in 2025, so it's important to make these switches as soon as you can to not let time get away! User-Based Security (R1 2024) https://lnkd.in/gpbNpkwE Assign Roles https://lnkd.in/g4y3n-AH Workday Security: Notification Designer https://lnkd.in/gmWyCiwR Workday Security Routing Report https://lnkd.in/gMdVpKvQ Role & User-Based Security Reports https://lnkd.in/gNbU9yfm Workday Security Comprehensive Guide https://lnkd.in/gtuBnEjF Customer Sharing Movement #workday #security #businessprocesses

Are you feeling overwhelmed by the complexity of your Workday security model? You're not alone. Fortunately, streamlining it can lead to numerous benefits, such as reducing administrative costs, minimizing security risks, and better adapting to evolving business needs. If you're interested in learning more about how to simplify your Workday security model, I encourage you to read this insightful article: https://pwc.to/4a4NsQq #pwc #securityposture #workdaysecurity #workday

Hey #workday network! 👋 Are your scheduled processes destined to fail? Unfortunately, they probably are 😩 Here’s why… 📣 Your scheduled processes are owned by employees within your organization rather than Integration System Users (ISUs)! This oversight is all too common in our ecosystem 👎 Here’s how it goes… A key administrator within HR or IT leaves your organization. Upon their termination, suddenly… 😯 Report deliveries fail. 😫 Processes shut down. 😰 Integrations error out. 😱 Everyone panics. Has this happened to you? This situation is 100% preventable… ✅ To ensure your processes don’t break when key team members leave your organization, confirm that all of your scheduled processes are owned by an integration system user (ISU). Here’s why this works… Every scheduled process in Workday (e.g. automated report output, integration, alert, etc.) has an owner. 💡 When a scheduled process is run, Workday runs the process using the security privileges of the owner’s Workday account. The owner of the process must have the security access needed to run that process at the scheduled run time. When a worker is terminated, they lose their security access (see comments for more details!). On the contrary, an ISU is a secure, automated, and permanent Workday account to which you can grant the security it needs to own and run your processes. The bottom line? If employees at your company own your scheduled processes, those processes WILL stop firing if and when these employees: ❌ Leave your organization, or… ❌ Lose the security required to run the process for another reason (e.g. job change, security restructuring, etc.) An automated process failing to run can range from inconvenient to catastrophic... For example, a scheduled new hires report failing to deliver to your onboarding coordinator? A redeemable hiccup! On the other hand, your Mass Submit Time process failing to run and no one catching it until payroll has been completed? Or a critical integration failing to fire? 😳 Biggg messes that will cost you and your organization big time (these are real examples, by the way). Have you turnover-proofed your scheduled processes yet?? P.S. Next Wednesday (7/10/24) we’re sending all Well Built Solutions newsletter subscribers a step-by-step guide to turnover-proofing your processes (process types, creating ISUs, ISSGs, transferring ownership, and more)… If you’re not already a subscriber, you can find the signup link on my profile so you don’t miss it - Mia Eisenhandler 😊 #hr #hris #hrit #hrtechnology #security #turnoverproofyourprocesses #wellbuiltworkday

Hey #workday network! 👋 Without hesitation, every single Workday customer should implement this major security upgrade, ASAP... 📣 The new business processes for managing user-based security group assignments! Managing user-based security group assignments has been a major pain point for Workday customers for years on end 😵💫 The Assign User-Based Security Groups for Person and Assign Users to User-Based Security Group tasks left much to be desired. Think... 👎 No approvals, no process visibility 👎 Compliance risks / SOC concerns 👎 Lack of delivered reporting (lackluster custom reporting too) With 2024R1 and 2024R2, Workday delivered two new business processes that will replace the old, non-workflow-enabled tasks. Here's what changed with 2024R1 and 2024R2, respectively... Assign User-Based Security Groups for Person (Task) --> User-Based Security Group Event for User (Business Process) Assign Users to User-Based Security Group (Task) --> User-Based Security Group Event for Group (Business Process) This is a HUGE upgrade for Workday security. But here's the caveat... It requires setup. If you're not sure where to start, or you're nervous about crossing your t's and dotting your i's on this one, I've got a helpful freebie for you! In tomorrow morning's Well Built Solutions newsletter, we're sending out a comprehensive setup guide to help you implement this new functionality. Get the guide in your inbox tomorrow by signing up for our (always free!) newsletter. You can find the signup link on my profile - Mia Eisenhandler Hope to see you tomorrow over your morning coffee or tea! 🤗 ☕️ #hr #hris #hrit #hrtechnology #wellbuiltworkday #security #audit #businessprocesses

🚀 Transform Your Security Management with WORKDAY Latest Workflow-Enabled Task! 🚀  A new Workflow-Enabled Task for User-Based Security Group Assignments in Workday! Here’s what makes it a game changer: 🔒 Strengthened Security: Customize your approval processes for assigning/removing security groups. Route approvals to other administrators, ensuring strict adherence to security protocols. ⚙️ Ultimate Flexibility: Initiate the workflow via Workday UI or web service tasks—tailored to fit your operations. 📊 Improved Oversight: All security group changes are tracked in the "Find Events" and "Security History for User" reports for transparency. 🌐 Seamless Integration: Easily opt out of legacy tasks while ensuring a smooth, disruption-free transition. 💡 Action Required: Update your business process security policy and configure the new workflow for better control and governance. #Workday #Security #DigitalTransformation #HCM #Compliance #WorkflowAutomation #EnterpriseSecurity

Hidden inefficiencies in your Workday tenant could be costing you more than you think. A Workday Tenant Assessment isn’t just a check-up, it’s a roadmap to better security, compliance, and performance. This blog by Neha Verma (Sr. Consultant) breaks down how to uncover risks, optimize configurations, and ensure your system is working for you, not against you. https://lnkd.in/dDGKjTiy Raja Sekhar Uday Kharsan Ankit Tanwar Girish Dhat #Workday #Blog #JadeGlobal

🔐 𝗪𝗼𝗿𝗸𝗱𝗮𝘆 𝗦𝗲𝗰𝘂𝗿𝗶𝘁𝘆 𝗚𝗿𝗼𝘂𝗽𝘀: 𝗞𝗲𝘆 𝗧𝘆𝗽𝗲𝘀 𝗘𝘅𝗽𝗹𝗮𝗶𝗻𝗲𝗱 Hi everyone! Welcome to my third post in the series, where I share weekly tips and learnings about Workday. Today, let’s dive into an essential component of Workday: 𝘀𝗲𝗰𝘂𝗿𝗶𝘁𝘆 𝗴𝗿𝗼𝘂𝗽𝘀. These groups play a crucial role in managing access and ensuring data security across your organization. Here’s a deeper dive into five key types of security groups and how they can be used effectively: 1️⃣ 𝗥𝗼𝗹𝗲-𝗕𝗮𝘀𝗲𝗱 𝗦𝗲𝗰𝘂𝗿𝗶𝘁𝘆 𝗚𝗿𝗼𝘂𝗽𝘀:   These groups are assigned based on user roles (e.g., HR Partner, Manager, Payroll Administrator). Once a role is assigned, the user inherits the permissions tied to that role. 𝗘𝘅𝗮𝗺𝗽𝗹𝗲: A Manager role allows access to view and approve team members' time-off requests but limits access to company-wide reports. This ensures sensitive data is only available to those with the appropriate role. 2️⃣ 𝗝𝗼𝗯-𝗕𝗮𝘀𝗲𝗱 𝗦𝗲𝗰𝘂𝗿𝗶𝘁𝘆 𝗚𝗿𝗼𝘂𝗽𝘀: Access is granted based on the job profile, ensuring that all users in the same role have access to the appropriate resources and data for their job. 𝗘𝘅𝗮𝗺𝗽𝗹𝗲: If you need to give all 𝗙𝗶𝗻𝗮𝗻𝗰𝗲 𝗔𝗻𝗮𝗹𝘆𝘀𝘁𝘀 access to specific financial reports or analytics, a 𝗝𝗼𝗯-𝗕𝗮𝘀𝗲𝗱 𝗦𝗲𝗰𝘂𝗿𝗶𝘁𝘆 𝗚𝗿𝗼𝘂𝗽 ensures that everyone with the 𝗙𝗶𝗻𝗮𝗻𝗰𝗲 𝗔𝗻𝗮𝗹𝘆𝘀𝘁 job profile can view these reports, while others, such as HR staff, are restricted. This allows for streamlined access control based on job responsibilities, ensuring that each job profile has the necessary tools to perform their work without overexposing sensitive information. 3️⃣ 𝗜𝗻𝘁𝗲𝗿𝘀𝗲𝗰𝘁𝗶𝗼𝗻 𝗦𝗲𝗰𝘂𝗿𝗶𝘁𝘆 𝗚𝗿𝗼𝘂𝗽𝘀: These groups combine two or more existing security groups, granting access only to users who belong to all selected groups. This provides more granular control over data access. 𝗘𝘅𝗮𝗺𝗽𝗹𝗲: To restrict access to a performance review document for non-manager employees, create an 𝗜𝗻𝘁𝗲𝗿𝘀𝗲𝗰𝘁𝗶𝗼𝗻 𝗦𝗲𝗰𝘂𝗿𝗶𝘁𝘆 𝗚𝗿𝗼𝘂𝗽 called 𝗡𝗼𝗻-𝗠𝗮𝗻𝗮𝗴𝗲𝗿 𝗘𝗺𝗽𝗹𝗼𝘆𝗲𝗲𝘀 that includes 𝗮𝗹𝗹 𝗮𝗰𝘁𝗶𝘃𝗲 𝗲𝗺𝗽𝗹𝗼𝘆𝗲𝗲𝘀 group but excludes those in the 𝗠𝗮𝗻𝗮𝗴𝗲𝗿 group. This ensures only non-manager employees can access the document. Understanding and utilizing the right type of security group is key to managing data access and maintaining a secure Workday environment. Which security group types do you use most often? Let’s connect and discuss! 💡  🔗 Found this analogy helpful? Like, comment, or share to help others in the Workday community. Stay tuned for next week’s post on another essential Workday concept! #Workday #WorkdaySecurity #HRTech #WorkdayConsultant #DataSecurity