Senior Purchasing Administrator

About Biosynth

Biosynth® is an innovative life sciences reagents, custom synthesis, and manufacturing services company headquartered in Staad, Switzerland. We are built by scientists, for scientists, securing supply chains with consistent quality across the globe. As a trusted partner to pharmaceutical, life science, diagnostic, food, agrochemical, and cosmetic industries, we operate with a global presence:

Production labs: Switzerland, UK, Slovakia, China

Peptide & antibody production: US, Netherlands

Enzyme projects: Austria

Bioconjugation: Germany

Biological IVD reagents: Ireland

Our team spans three continents, driven by our commitment to excellence and shared values.

Main Purpose of the Role

To provide key administrative support to the Purchasing Manager by ensuring efficient and timely execution of order generation processes and related procurement tasks.

Key Responsibilities

• Generate Purchase Orders (POs) using SAP
• Process and act on emails received via the purchasing mailbox, escalating when needed
• Handle Air/Sea Freight communications
• Manage courier import requests
• Resolve shipment or order-related issues
• Process CDS Import entry documents, including amendments for incorrect data
• Raise purchase requests using M-Files
• Enter new supplier information into SAP
• Handle CAPA processes in M-Files for returns to suppliers
• Generate and distribute PO monitoring reports for the admin team
• Assist in task delegation within the administration team
• Attend weekly operations meetings as required
• Perform other administrative duties as assigned

Key Deliverables & Performance Indicators

• Accuracy in data entry and process handling
• Proactive identification and resolution of discrepancies or errors
• Timely execution of procurement processes

Candidate Requirements

Education & Experience

• BS in Business Administration or Supply Chain Management preferred
• Proven experience in a Purchasing Administrator role is essential

Skills & Knowledge

• Proficient in MS Office Suite
• Strong understanding of supply chain operations
• Familiarity with SAP preferred
• Experience with M-Files desirable

Personal Attributes

• High attention to detail and data accuracy
• Self-motivated with the ability to work independently
• Strong task prioritization and time management
• Effective communicator across all organizational levels
• Collaborative team player

We can offer this role either on a remote working basis, or hybrid working from our site in Gardner, MA

Recruitment agencies - we are unable to accept unsolicited CVs and communications from external recruiters. We do not use recruitment agencies to recruit for our roles.