Office Coordinator

Are you looking for an opportunity to join a fast-growing software company?

Do you have exceptional customer service skills and a reputation for being the "hostess with the mostest"?

Are you the ultimate organizer with a talent for logistics and an eye for detail?

At Paradox, we believe when you get the people thing right, you can build teams that can change the world. We’re helping organizations around the globe reimagine hiring with our first-of-its-kind recruitment technology. From our Conversational ATS to our best-in-class hiring assessments, Paradox is laser focused on building world class products and a team that our clients love. Our high-performance culture and triple-digit growth have been recognized on Deloitte’s "Fast 500" technology companies, the Inc 5000 list of fastest-growing private companies, and as a Forbes Best Startup Employers. And we’re just getting started. We are looking for top performers who have a track record of success and want to build a company and create the future together.

We're looking for someone with exceptional customer service skills to support office operations and administrative needs across our business. This is a fantastic opportunity for a motivated, highly organized professional looking to contribute meaningfully to a growing team and company.

Sound like your perfect fit? We want to hear from you!

Responsibilities

As an Office Coordinator, you will be responsible for supporting daily office needs and delivering excellent service to visitors and employees. In this role, you will:

• Manage the daily office tasks and front desk to create a welcoming, professional environment, ensuring an exceptional first impression and experience for all employees and visitors
• Provide onsite event support including room booking and setup, light technical assistance, catering, and additional support, as needed
• Field and triage calls and emails, ensuring prompt and professional responses
• Support employee, client, and partner travel by booking, coordinating, and communicating logistics
• Oversee the coordination of incoming deliveries, sign for and distribute mail and packages, and periodically handle outbound shipments
• Oversee the ordering and inventory management of office supplies and beverages, ensuring the office is consistently stocked within budget
• Be responsible for office operations and administrative support for a range of ongoing business needs, including but not limited to: events, scheduling, mail/postal services, and office upkeep
• Provide administrative and logistical support on special projects across Paradox teams, as determined by business need
  
  

Experience & Skills Required

• Bachelor's degree preferred
• Ability to work full-time Monday-Friday from our Chicago, IL office
• Previous customer service, sales, or guest-facing experience such as retail, hospitality or similar, preferred
• Demonstrated ability to handle multiple priorities/ projects/ accounts at once
• Sound judgment and the ability to prioritize business, employee, and client needs
• Good technology skills, able to quickly learn new software
• Excellent communication skills, both written and verbal
• Be eager to take on new challenges and responsibilities and grow in your career
• Authorization to work in the United States
  
  

Additional Requirements

• Daily tasks may involve bending, kneeling, and lifting up to 30 pounds to stock shelves
• Will be required to sit for extended periods of time to ensure visibility and availability to guests and employees
• Potential for occasional work outside of business hours for special events or on-site needs
  
  

Why You Should Work At Paradox

• Work side by side with passionate, purposeful people - Talent is our DNA and we pride ourselves on having the best!
• Ability to make a big impact on a growing organization and drive your own growth
• The opportunity to be part of the team building the next big thing in recruiting technology
• Internal and external professional development, coaching, and continuous education opportunities
  
  

The hourly rate for this role in Chicago is $22.00 per hour, with the opportunity for performance-based bonuses. Paradox also offers a variety of benefits, including medical, dental, and vision plans.

Learn more about our full-time and intern career opportunities at https://careers.paradox.ai/students