Our team is looking for a passionate, engaging, and energetic Office and Administrative Extraordinaire! Not only will you ensure smooth daily operations in a dynamic office environment, but you’ll also help cultivate a vibrant company culture befitting our fast-growing business. Reporting directly to the Senior Executive Assistant to the SVP of Professional Services, you will serve as a key contributor to our internal community and brand experience.
What You’ll Do
Oversee all daily office functions and maintain the office to reflect our company culture
Serve as the first point of contact and greet office visitors as you cover the front lobby
Be responsible for all vendor management, including ordering equipment and supplies, managing and monitoring service levels, invoice reconciliation and addressing unsatisfactory vendor services
Ensure cleanliness and organization of all spaces - from the kitchen and storage closets to meeting rooms and shared workspaces
Fill in for members of the EA team during time off and leave to ensure the effectiveness of our executive team
Manage ongoing facilities/office improvements
Assist with the planning and execution of our internal communications strategy—including digital bulletin boards, Slack updates, and email newsletters—to ensure the entire team stays informed and energized
Qualifications
Bachelor's degree required or Associate Degree with relevant experience
An interest or desire in developing expertise in administrative support, logistical planning and vendor management
1-3 years of office administration experience
Computer literacy and proficiency in Microsoft Office & Google G-Suite
Attention to detail and strong organizational skills with a commitment to establishing and maintaining effective organizational systems within an office environment
High level of professionalism and effective interpersonal communication style particularly with board members, executives, and senior level staff
Proven ability to prioritize and manage multiple tasks simultaneously with little direction
Strong problem-solving skills
Sensitivity toward cultural diversity and an ability to work across various regions of the world
Entrepreneurial-minded and willing to wear many hats
Proven budget management
Excellent written, verbal and presentation skills, with prior experience interacting with Executives, Sales and Marketing colleagues
Strong project management skills
Flexibility to react quickly in a fast-paced high-growth environment
Perform various physical activities such as walking short distances, bending, stooping, twisting, reaching, and handling documents or office equipment; requires exertion of force to lift/carry/move objects up to 25 pounds occasionally, 10 pounds frequently, and 5 pounds continuously.
Willing to work on-site, 5 days a week (flexible hours)
PERKS
Be part of an energetic team that is serious about delivering software to customers and cultivating our culture. We work awfully hard and are having a blast doing it. This team believes that what we are doing is a game-changer in the industry
Coffee bar with cold brew on tap and a full time barista
Corporate events including pop up lunches,, Top Golf and other shenanigans
Corporate office with co-working spaces, ping-pong tables, corn-hole boards, and Avalon around the corner
Benefits package including health care, paid time off, life insurance, 401k plan (with match), and gym reimbursement
Be part of a team recognized 4 years running as an AJC Top Workplace!
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
IT Services and IT Consulting
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