Executive Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our leadership team and help ensure smooth day-to-day operations within our workplace. This role involves a mix of administrative duties, facilities coordination, and event support!

Key Responsibilities:

• Provide administrative support to senior leadership and department teams, including calendar management, meeting scheduling, and expense reporting
• Serve as a point of contact for workplace and facilities-related requests; coordinate solutions in a timely manner
• Handle front desk operations such as greeting visitors, managing phone lines, and overseeing office inboxes
• Assist with workplace coordination including desk reservations, supply audits, and ID badge/access management
• Support preparation and logistics for internal events, meetings, workshops, and office reconfigurations
• Draft and edit communications, presentations, reports, and signage
• Track invoices and liaise with vendors as needed
• Maintain safety protocols, assist with emergency preparedness, and ensure compliance with building and environmental standards
• Work independently on confidential projects, often with minimal supervision
• Build strong relationships with both internal teams and external partners

Preferred Qualifications:

• 3–5 years of administrative or executive assistant experience
• High school diploma required; bachelor’s degree preferred
• Proficiency in Microsoft Office Suite and calendar/email systems (Outlook, Google Workspace, etc.)
• Strong written and verbal communication skills
• Ability to manage competing priorities and take initiative
• Demonstrated professionalism, discretion, and sound judgment
• A collaborative mindset with a commitment to diversity, equity, and inclusion