Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Location: Chicago, IL (Hybrid - on-site, 3 days/week)

Duration: 3 months to start, potential for contract-to-hire

Compensation: up to $35/hour

We are seeking a highly organized and proactive Executive Assistant to support the CEO and other senior executives of a dynamic, fast-paced organization in Chicago. This role is ideal for a go-getter who thrives in high-performance environments, can anticipate needs, and enjoys managing complex schedules and priorities.

Key Responsibilities

• Manage and protect executive calendars, scheduling high-priority meetings
• Prepare bios and background materials for meeting attendees
• Prepare documents including meeting materials and summaries as required
• Proof documents as requested for format, grammar and flow.
• Coordinate domestic travel arrangements
• Submit and track expense reports
• Assist with office responsibilities as needed
• Serve as a key point of coordination among executives and team members

Qualifications

• Prior experience supporting C-level executives in a fast-paced setting
• Strong calendar management and scheduling expertise
• Excellent attention to detail and document management skills
• Comfortable providing support for very driven individuals that expect the best of themselves and thus others
• Adept in Microsoft Office, Google Suite, and a quick study of technology tools, in general
• Proven ability to anticipate issues and proactively resolve them

Preferred Candidate Traits

• Proactive and resourceful
• Highly organized with strong follow-through
• Strong communicator and team player
• Able to thrive under pressure and multitask effectively

If you have experience in these areas and enjoy working in dynamic environments and supporting senior leaders, we encourage you to apply!

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RGP is proud to be an Equal Opportunity Employer and committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, or any other legally protected trait and encourage all applicants to apply.