Director of Payroll & Time Management

Hours: Full-Time – 35 Hours

Work Location: 30-30 Thomson Avenue, NY, 11101

Only candidates who are permanent in the Administrative Staff Analyst or those who are reachable on the DDC promotional list (exam #9536), or open-competitive list (exam #9058) may apply. Please include a copy of your Notice of Results card or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.

The Department of Design and Construction, Human Resources and Staff Development, Payroll and Timekeeping Unit seeks a

Director of Payroll & Time Management. The Director of Payroll & Time Management will be expected to do the following:

• Oversee all Timekeeping and Payroll functions.
• Process employee separations.
• Facilitate orientation presentations for new hires.
• Provide guidance to timekeepers on all matters related to time management.
• Perform audits utilizing City Time, CHRMS, and PMS to ensure long-term leaves are processed accurately.
• Prepare reports using CHRMS, City Time and Excel.
• Oversee the management of all special leave of absence request (Sick, FMLA, PFL, PPL, Child Care, Personal Leave, Worker’s Compensation and Military) in compliance with current Federal/States/local mandates.
• Ensure compliance with all payroll directives, policies, and procedures issued by the New York City of Payroll Administration, the Comptroller, and Labor Relations.
• Manage staff inquiries and requests pertaining to commuter benefits, health benefits, leave of absence, worker’s compensation, Management Benefits Fund, flexible spending accounts and all other employee benefits.
• Oversee Motor Vehicle and Parking Fringe benefits procedures.
• Ensure the accuracy and reporting of retro pay triggers, one-time payments, one-time deductions, and supplemental payroll request.
• Support the review of payroll reports, including the 160, 161, 700, 320, and check-to-check reports.
• Assist the Executive Deputy Commissioner with special projects, as needed.
  
  

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not

provide sponsorship for international employees for visa applications, extensions or status changes, including STEM/OPT visas.

Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees:

Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID #

listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to

DDC directly.

ADMINISTRATIVE STAFF ANALYST - 10026

Minimum Qualifications

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.
• A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
• An associate degree or completion of 60 semester credits from an accredited college and six years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
• A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and eight years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
• A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
  
  

Preferred Skills

Extensive experience working with architectural and construction drawings, with the ability to read and interpret construction documents, including specifications. Skilled in cost estimating for general construction scopes and various trade disciplines such as mechanical, electrical, and plumbing. Proficient in cost estimate reconciliation and bid variance analysis, as well as developing construction schedules. The candidate must possess excellent organizational, interpersonal, judgment, written, and verbal communication skills. Experience in facilitating meetings and workshops is required, along with the ability to collaborate effectively within a team. Strong client orientation and communication skills are essential, as well as problem-solving and analytical abilities. Proficiency in Microsoft Office, including Excel, is required.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.