Department Administrative Assistant

Come shape the future of American travel by joining the Brightline West team. We are working to reimagine greener, better, and faster train travel!

After Brightline Florida completed the first passenger rail system connecting Miami and Orlando, Brightline West was formed to connect Las Vegas and Southern California through the nation’s first true high-speed, electric passenger rail system. Reaching speeds of more than 186 miles per hour, this 218-mile high-speed rail service will take passengers from Las Vegas to the Greater Los Angeles area twice as fast as the normal drive time.

We are looking for talented individuals to join Brightline West, who share our pioneering mindset for building something that is the first of its kind and have a bright vision for redefining the future of American travel.

SUMMARY

We are seeking an experienced Department Administrative Assistant to join our Brightline West team. This individual will be responsible for supporting a staff of experienced design and construction professionals through the performance of various tasks and assignments. This individual will be a team player with a collaborative approach, be self-directed and accountable, and be able to complete assignments with limited oversight. She/He will have excellent communication skills, a positive can-do attitude, and be flexible in an ever-changing environment.

PRIMARY RESPONSIBILITIES

• Maintain smooth office operations through effective communication and strong organizational skills, often requiring discretion with sensitive information.
• Maintain office efficiency by utilizing office systems, policies, and procedures, and working collaboratively with other administrative personnel.
• Support the document management system, as needed, including entering information, forwarding contracts, and monitoring correspondence to meet deadlines.
• Respond to management’s requests and queries with professionalism and discretion.
• Participate actively in the planning and execution of company events.
• Provide comprehensive administrative support, including managing calendars, travel schedules, correspondence, maintaining records, and organizing meetings.
• Maintain document management files and records, including preparing reports, assisting with presentations, and other documents, and maintaining accurate filing systems.
• Develop and sustain a high level of professionalism among staff and clientele.

REQUIRED AND PREFERRED EXPERIENCE

• Proven senior administrative assistant experience.
• Excellent communication skills, both written and verbal.
• Strong organizational and problem-solving skills with attention to detail and accuracy.
• Excellent organizational and time management skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Knowledge and experience with office management systems, policies, and procedures.
• Proficiency in MS Office, with the ability to become familiar with company-specific programs and software.
• Be readily available early mornings, as well as some evenings and weekends.
• Experience within a fast-paced environment is a plus.

NOTE: JOB DESCRIPTION IS SUBJECT TO CHANGE BASED ON BUSINESS NECESSITY.

DXE Management, LLC is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, DXE Management, LLC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

DXE Management, LLC does not accept agency resumes. Please do not forward resumes to our jobs alias, DXE Management, LLC employees, or any other organization location. DXE Management, LLC is not responsible for any fees related to unsolicited resumes.