Accounts Payable Specialist

Our client, an environmental services organization, is seeking an Accounts Payable Specialist to join their team in NYC!

Responsibilities:

• Oversee the monthly processing of vendor invoices by analyzing internal reports and accounts payable aging schedules.
• Investigate and resolve outstanding vendor balances promptly and professionally.
• Monitor accounts payable transactions regularly to identify and address discrepancies or invoicing issues.
• Address payment delays, negotiate solutions, and manage vendor disputes effectively.
• Ensure timely and accurate processing of vendor payments and refunds.
• Accurately document payment transactions to support proper account reconciliation.
• Work collaboratively with teams such as Operations, Partner Vendor Programs (PVP), Business Concierge (BC), and Billing to resolve missing invoices or payment-related queries.
• Suggest process improvements to Finance and Technology teams to optimize the efficiency and accuracy of accounts payable workflows.
• Assist with special projects and ad-hoc tasks to support the broader accounting and finance team.

Qualifications:

• Minimum of 1 year of experience in Accounts Payable or a similar finance role
• Proficient in using Accounting Systems/ERP platforms and Microsoft Excel
• Strong communication and interpersonal skills with a customer-focused approach
• Demonstrates professionalism, a positive attitude, and the ability to lead by example in a fast-paced environment
• Flexible and proactive, with a readiness to adapt to change
• Excellent organizational and analytical skills with a problem-solving mindset
• High level of accuracy and attention to detail, capable of working independently under pressure
• Skilled at managing multiple priorities and consistently meeting deadlines

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.