Accounting Assistant III #74-25

The Vacancy

The Vacancy, Basic Function, Minimum Qualifications

This recruitment is open and promotional, meaning all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams.

There is currently one vacancy within the Fiscal Services Division, supporting Accounting Services (working 8 hours per day, 5 days per week, 12 months per year).

Please apply online at www.governmentjobs.com/careers/nmusd.

Basic Function

Under the direction of an assigned supervisor, perform specialized and complex professional accounting and budgeting work in the development, control and analysis of assigned District budgets; prepare and maintain a variety of budgetary and statistical records and reports.

Distinguishing Characteristics

The Accounting Assistant III classification is the advanced level in the series. Incumbents in this classification perform more specialized and complex accounting and budgeting work in the development, control and analysis of assigned District budgets. Accounting Assistant I incumbents perform routine and repetitive accounting clerical duties at an assigned District department. Incumbents may assist in other accounting clerical activities in support of higher level functions or are assigned a single accounting function which is highly structured and closely supervised. Accounting Assistant II incumbents are assigned responsible accounting duties in support of ASB and school accounts at a middle school or are assigned to the Fiscal Services Department.

Minimum Qualifications

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school including supplemented by course work in accounting or bookkeeping and three years accounting clerical experience.

Examination Procedures And Information

The Examination

Exam Weight

Supplemental Questions: Qualifying

Written Examination: 50%

Qualifications Appraisal Interview: 50%

The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying.

An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list.

Examinations and interviews held to create the eligible list will be conducted virtually, using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with internet connection and basic Microsoft Office Suite Software.

The virtual written examination is tentatively scheduled for the week of May 19th. The date of the virtual Qualifications Appraisal Interview (oral exam) is tentatively scheduled for the week of May 26th. You will be notified by email, as indicated on your application, regarding your ability to participate in the examination phase of the recruitment.

Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.

If you elect to have Newport-Mesa Unified School District (hereafter, 'District') contact you via email regarding your application and the hiring process, please be aware that the District is not responsible for any contacts you may have blocked on your email service. Unclaimed emails to applicants are not the responsibility of the District. In an effort to allow our emails through your personal spam filter, you can try to add the @nmusd.us and @governmentjobs.com domains to your safe senders list.

Job Responsibilities

Representative Duties

ESSENTIAL DUTIES:

Oversee the District cash revolving fund; reconcile accounts and prepare reconciliation, reimbursement and accounting reports; audit and reimburse site revolving cash accounts; process emergency payments and generate checks.

Arrange and balance fiscal and financial data records; prepare trial balances and financial statements; establish and maintain journals, ledgers and other accounting records; verify the accuracy of various financial and statistical reports.

Analyze and monitor restricted programs at the District level to maximize dollars already awarded; schedule periodic meetings and coordinate with administrators to verify expenditures incurred; participate in the development of plans to expend funds in a timely manner.

Coordinate the budget development process for categorical budgets; receive grant documentation and budget development worksheets; communicate with program or fiscal staff to obtain additional information as necessary.

Monitor and track categorical budgets and expenditures; balance fiscal data and records; verify funding amounts; analyze accounts; provide monthly District budget and accounting reports to appropriate categorical staff.

Coordinate accounting and budgeting functions for an assigned department or program such as Special Education, assuring that funding is properly used within rules and regulation guidelines; prepare and monitor budget; prepare Board agenda items.

Assist District staff in meeting established grant time lines for expenditures and reporting to assure compliance with the grants; provide business and accounting support to staff including budgeting, accounting, personnel, payroll, purchasing, warehousing and data processing.

Utilize a computer and assigned software to monitor, analyze, control and prepare reports and other materials on financial data; operate a variety of office equipment.

Train and provide work direction and guidance to accounting clerical staff members; plan, organize and review the work of assigned staff.

Assist in the year-end closing of the District books.

Perform related duties as assigned.

Knowledge And Abilities

KNOWLEDGE OF:

Bookkeeping and financial record-keeping terminology, methods and practices.

Preparation of comprehensive account reports.

Accounting and auditing principles, practices and procedures.

Modern office practices, procedures and equipment.

District organization, operation and policies.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Oral and written communication skills.

Regulations and codes relating to the categorical programs.

Applicable sections of the State Education Code and other applicable laws.

Interpersonal skills using tact, patience and courtesy.

Principles of training and providing work direction to others.

Ability To

Perform specialized and complex professional accounting and budgeting work in the development, control and analysis of assigned District budgets.

Balance accounts and reconcile bank statements.

Interpret and apply rules, regulations, policies and procedures related to the District and applicable sections of the California Education Code.

Meet schedules and time lines.

Prepare, maintain and review financial records and reports.

Operate a computer and assigned software.

Operate standard office equipment including calculator, copier and typewriter.

Make arithmetic calculations quickly and accurately.

Understand and follow oral and written directions.

Establish and maintain cooperative and effective working relationships with others.

Plan and organize work.

Work independently with little direction.

Type and input data at an acceptable rate of speed.

Train and provide work direction to others.

Environment

WORKING CONDITIONS:

Office environment.

Physical Demands

Dexterity of hands and fingers to operate standard office equipment.

Seeing to read, post and assure the accuracy of accounting records.

Hearing and speaking to exchange information.

Bending at the waist, kneeling or crouching to retrieve and file materials.

Sitting for extended periods of time.

Ewing & Company December 1999

VACATION – HOLIDAYS - ILLNESS

Employees accumulate twelve (12) days of vacation during the first year of employment, increasing up to twenty-two (22) days beginning the 18th year of service, prorated for part-time, 9, 10, and 11 month assignments. The number of paid holidays per year varies from twelve (12) to fourteen (14) days depending on the work calendar. Employees accumulate twelve (12) days of paid sick leave per year, with unlimited accumulation, prorated for part-time, 9, 10, and 11 month employees.

RETIREMENT

All employees who are in the classified service and work four (4) hours per day or more are members of the Public Employees' Retirement System (CalPERS) and Federal Social Security. If an employee in the classified service works less than four (4) hours per day they are members of an Alternate Retirement System (PARS) and do not contribute to Social Security. Approximately 7% is deducted from your paycheck for PERS retirement.

HEALTH & WELFARE

The District offers a comprehensive health benefits program for employees who work twenty (20) hours or more per week. This includes medical, vision, dental insurance plans and life insurance for employees. For full-time employees the District pays the employee's health, vision, dental, and life insurance premiums with an employee contribution required for some plans. For part-time employees plans are available on a prorated basis. Dependent coverage is available.

PROFESSIONAL GROWTH

The District encourages employees to pursue professional growth. Professional growth points shall be earned by employee participation while in non-paid status in activities which are employment related. Professional growth points are awarded annually and accumulate at $20 per approved Professional Growth Point and/or tuition and textbook reimbursement up to $500 is also available - limited to one per year.

01

Information I provide to the following supplemental questions will be reviewed as part of the application process. Questions that are not fully and completely answered will be considered grounds for disqualification from the examination process. Stating "see resume" in lieu of a complete response to these questions is not acceptable. Select "Yes" to indicate that you have read and understand these instructions.

• Yes
  
  

02

Do you have a high school diploma or equivalent?

• Yes
• No
  
  

03

Has your education included college-level coursework in accounting, bookkeeping or financial recordkeeping?

• Yes
• No
  
  

04

If you answered "Yes" to the previous question, please list the college-level coursework in accounting or bookkeeping below. If you answered "No", please enter N/A below.

05

How many years of verifiable job related accounting, bookkeeping or financial recordkeeping experience do you have?

• None
• Less than 1 year
• 1-2 years
• 3-4 years
• 5 years or more
  
  

06

How many years of professional accounting experience do you have?

• None
• Less than 1 year
• 1-2 years
• 3-4 years
• 5 years or more
  
  

07

Check the box that indicates your level of proficiency with Microsoft Office Excel software.

• No ability to use this software proficiently in work-related applications.
• Limited ability and experience using this software proficiently in work-related applications.
• Proficient and experienced in using this software in work-related applications.
  
  

08

According to the job announcement, check the box that most closely matches your level of proficiency to perform the minimum qualifications listed. Establishing and maintaining financial records such as journals, ledgers and other accounting records.

• No ability to apply this knowledge in work-related situations.
• Limited ability and experience to apply this knowledge in work-related situations.
• Proficient and experienced in applying this knowledge in work-related situations.
  
  

09

Analyzing and verifying accounting data for posting to financial records.

• No ability to apply this knowledge in work-related situations.
• Limited ability and experience to apply this knowledge in work-related situations.
• Proficient and experienced in applying this knowledge in work-related situations.
  
  

10

Analyzing and verifying accounts and records of expenditures, revenues or other budgetary accounts.

• No ability to apply this knowledge in work-related situations.
• Limited ability and experience to apply this knowledge in work-related situations.
• Proficient and experienced in applying this knowledge in work-related situations.
  
  

11

Compiling reports in such areas as cash receipts, expenditures, revenues or other budgetary accounts, accounts payable and receivable.

• No ability to apply this knowledge in work-related situations.
• Limited ability and experience to apply this knowledge in work-related situations.
• Proficient and experienced in applying this knowledge in work-related situations.
  
  

12

Compiling budget data and documents, based on estimated revenues and expenses and previous budgets.

• No ability to apply this knowledge in work-related situations.
• Limited ability and experience to apply this knowledge in work-related situations.
• Proficient and experienced in applying this knowledge in work-related situations.
  
  

13

Checking figures, postings and documents for correct entry, mathematical accuracy and proper codes.

• No ability to apply this knowledge in work-related situations.
• Limited ability and experience to apply this knowledge in work-related situations.
• Proficient and experienced in applying this knowledge in work-related situations.
  
  

14

Monitoring budgets to ensure consistency with budget controls and program requirements.

• No ability to apply this knowledge in work-related situations.
• Limited ability and experience to apply this knowledge in work-related situations.
• Proficient and experienced in applying this knowledge in work-related situations.
  
  

15

Describe in detail your work experience using Excel to analyze financial data. Include any other financial software programs you are proficient in using.

16

Describe your experience with processing invoices. Include the steps you take to ensure that invoices are accurate and valid and vendors have been paid.

17

Describe your experience preparing data and financial reports required by law or to support operations. Include the type of report(s) and what steps you used to prepare them.

18

Describe an example in which you managed concerns from the public or other internal customers that demonstrated your ability to provide outstanding customer service.

• Required Question