What are some best practices for writing a follow-up email to a hiring manager?

2 When to Follow Up After an Interview?

The timing of your follow-up email depends on the situation and the industry, but a good rule of thumb is to send it within 24 to 48 hours after the interview. This way, you can strike a balance between being prompt and not being pushy. You don't want to send it too soon, as it may seem desperate or impatient. You also don't want to send it too late, as it may seem like you forgot or lost interest.

3 How to Follow Up After an Interview?

When crafting your follow-up email after an interview, it's important to tailor the content and tone to the job and company. Start with a clear and catchy subject line that mentions the job title and your name, such as "Thank you for the Marketing Manager interview - Jane Doe". Address the hiring manager by name and thank them for their time and consideration. Express your interest in the role and company, and highlight one or two points that demonstrate your fit and value. If there were any concerns or questions during the interview, address them or provide additional information. End with a call to action, such as asking for the next steps, expressing your availability, or requesting feedback. Keep it short, concise, respectful, and professional. Avoid typos, grammatical errors, slang, or being too casual or informal.

4 What to Avoid When Following Up After an Interview?

Following up after an interview can be beneficial, but there are also some pitfalls to avoid. For instance, don't send multiple or identical follow-up emails, be too aggressive or demanding, or be too negative or defensive. Additionally, don't be too generic or vague in your message; make sure it reflects your personality and specific interest in the job and company. Moreover, don't pressure the hiring manager, apologize for your performance, challenge the questions, or leave out any details that can make you stand out. Show your confidence and professionalism while being patient and respectful of their process and time.

5 How to Follow Up After No Response?

Sometimes, despite your best efforts, you may not hear back from the hiring manager after sending your follow-up email. This can be frustrating and discouraging, but it doesn't necessarily mean that you are out of the running. There could be many reasons why they haven't replied, such as being busy or having other priorities. If you don't get a response, wait for a reasonable amount of time before following up again - this could be anywhere from a few days to a few weeks - and send a polite and brief reminder email expressing your continued interest and enthusiasm. You can also mention any new achievements, skills, or projects that you have completed since the interview, or any relevant news or events that relate to the role or the company. Nevertheless, if you still don't get a response after the second follow-up email, consider moving on and focusing on other opportunities. You can also try reaching out to other contacts in the company, such as the recruiter, the HR manager, or the referral if you have any; however, be respectful and courteous and don't burn any bridges. Following up after an interview is an important part of the job search process that can make a difference in your chances of getting hired; thus, by following these best practices, you can write a follow-up email that shows your interest, enthusiasm, and value while helping you build a positive and lasting impression on the hiring manager.