How can you manage your own tasks while supervising your team?

Creating a to - do list helps in prioritization. And, being aware of team members interests, strengths, weaknesses helps in delegating task as per Individual's strengths. This will ensure the on-time delivery and top notch quality work.

Effective delegation involves assigning tasks to right team members with clear time-bound deadlines, while also providing macro-level monitoring and support. Recognize and reward team members for their contributions and achievements, fostering a positive and motivated work environment. This approach ensures that both my tasks and team responsibilities are managed efficiently and effectively.

To manage your tasks while supervising your team, start by prioritizing your own responsibilities and breaking them into smaller, manageable steps. Use tools like to-do lists or project management apps to stay organized. Delegate tasks to your team based on their strengths and workload capacity, and communicate clearly to ensure everyone understands their roles. Set regular check-ins to monitor progress, offer support when needed, and adjust priorities as circumstances evolve. Lastly, be flexible and open to feedback, adapting your own tasks and approach to best support your team's success.

Trust your team to get the job done - so you don't need to watch them all the time. Give them the confidence to complete their tasks without constant reassurance. If you're "babysitting" your team then you don't have the right team and need to shake things up. Trusting your team means you have plenty of time to complete your own tasks.

Can confidently vouch that Eisenhower matrix works. Something crucial to be defined before you start following this framework is clearly defining the criteria for do, drop, delegate, and decide. In my experience most of the items in the decide category were deferred.

In my experience as a team leader, establishing clear expectations and maintaining open communication channels has been crucial. For instance, when we kicked off a new project, I organized a team meeting to discuss the project goals, individual roles, and deadlines. Throughout the project, I encouraged my team members to share their progress, challenges, and ideas during weekly update meetings. This not only improved collaboration and alignment but also fostered a supportive and inclusive work environment. As a result, we were able to achieve our project milestones successfully, with strong synergy among team members.

Buying your teams confidence in you is important. Also honest and empathetic communication at the right time makes a difference Constant feedback and appreciation will boost their morale

Ask, don’t tell, what is expected. Avoid micro management and encourage ownership. Allow for ideas in the planning of tasks to develop. Listen, provided feedback and guidance. Then verify the outlines with the stakeholders. Continuing to have task milestone reviews with the team members and keep stakeholders aware of progress and direction. This way, when the stakeholders ask for a giraffe, you don’t deliver a penguin. Clear and written feedback should be provided and tracked at all stages. Utilize management software, such as JIRA to allow all communication to be easily found in one place. Don’t let it get lost in multiple email chains or Team channels.

I have found that my teams are the most effective when they know the who, what, when, where, and why. The biggest being the why. When you communicate with your team about expectations and how they are doing, it helps for them to know what the end goal is. Including them will create buy-in. It shows inclusion and the reasons why expectations are at the level they are set.

Se o seu time não souber onde fica o gol, como ele pode acertar o pênalti? É importante compartilhar os objetivos e como chegar neles, com metas alcançáveis e expectativas alinhadas. A comunicação clara e objetiva é o desenho da estratégia em campo, eles precisam entender o que você como gestor quer, e quem precisa ensinar se eles não souberem é você mesmo!

For me the most important tool of tracking is to setting up the right KPIs after providing all the required tools to individuals. Continuous feedback and session with individuals helps you identify bottlenecks, hiccups well before time and it is easy to pivot your position prior to any unnecessary delays.

Today automation and AI have become reliable assistants to plan and track team efforts and personal items. It is to be further seen how more efficient the system can get. I personally love to work with Slack.

The key role of a manager is to see ahead and be able to identify the emerging risk of the project or its execution, and if there are any foreseeable bottlenecks. In doing so, the manager can set up a pace that will allow to run as smoothly as possible through the bottlenecks while hedging the inherent risk of the project.

No equilíbrio de tarefas de supervisão, o segredo está na sincronia. Ao delegar estrategicamente, garantindo alinhamento aos objetivos, e adotar sistemas eficientes de acompanhamento, é possível manter a eficácia das próprias tarefas, enquanto lidera a equipe. A gestão inteligente de recursos é a essência do sucesso de um bom gestor.

Effective task planning and progress tracking are crucial managerial skills. A skilled manager sets clear objectives, establishes timelines, and allocates resources efficiently. They monitor their team's progress, identify potential bottlenecks, and adapt strategies as needed. This ensures that projects stay on course, deadlines are met, and quality is maintained. It also empowers the manager to make data-driven decisions, allocate resources effectively, and provide timely feedback to the team. These skills are essential for achieving goals, maximizing productivity, and maintaining accountability within the team, ultimately contributing to the organization's success.

Automation and workflow streamlining are valuable skills for a manager. They involve identifying repetitive tasks and implementing tools or processes to automate them, increasing efficiency and reducing manual labor. By streamlining workflows, a manager can optimize resource allocation, minimize errors, and enhance overall productivity. This allows the team to focus on more strategic and value-added activities. Furthermore, embracing automation and streamlining demonstrates adaptability and a commitment to innovation, which are essential for staying competitive in today's rapidly evolving business landscape.

In my managerial journey, automation and streamlining have become vital. This fourth pillar of effective management involves simplifying and standardizing tasks, leveraging technology to save time and resources, and optimizing workflows for efficiency and quality. By embracing automation tools and technology, I've witnessed significant improvements in productivity and accuracy. These skills are more than tools; they are the keys to thriving in today's competitive work environment.

Vejo muitos líderes engessando processos, dificultando o acesso a informações e dados e tratando dos problemas como se ele não fosse sua responsabilidade e sim do próximo. Simplificar, otimizar e ser objetivo é crucial para um bom desempenho.

Para toda tarea el hombre implementa herramientas tanto rústicas como modernas para simplificar estas tareas siempre es útil usar lo que tenemos, y que mejor que aquello que facilite el logro de nuestras metas.

Embrace innovation, and it may give you even more flexibility and the ability to enhance what you do when executing a task/plan and save even more time to accomplish your plan effectively. Stay tuned to all opportunities the technology offers you to make what you do at all levels even better and faster.

Maintaining personal well-being and fostering a healthy team are critical skills for an effective manager. A skilled manager recognizes the importance of work-life balance, managing stress, and recharging their own energy. They also promote a positive work environment, encourage open communication, and provide support to team members. By prioritizing both personal and team well-being, a manager can boost morale, reduce burnout, and enhance productivity. These skills contribute to a harmonious workplace, strong team cohesion, and ultimately, the long-term success of both the team and the organization.

Reflecting on my journey, I recognize the unique challenges of managing in a startup. Balancing work and well-being can be tough. In such an environment, it's essential for both me and my team to recharge, even in short breaks. Think of it as a 'quick recharge' for our batteries, ensuring we stay ready for the relentless pace of startup life. In this demanding setting, seizing every opportunity for a breather is crucial, allowing us to return with renewed energy and tackle challenges with enthusiasm.

Overall well-being is quite a factor in productivity. My own research confirms this as well as different academic and practical papers. Thus, manager in particular, and a company as an organization should consider the well-being of their employees to support performance excellence. It is not only about work-life balance or the workload but about the whole cycle of well-being factors including emotional, physical, financial, social, intellectual, and spiritual.

Saúde mental é o tema do século. Precisamos nos cuidar e estarmos atentos a todos os gatilhos, para evitar uma fadiga mental. A responsabilidade de um líder é cuidar de si, para que possa cuidar dos outros.

Nunca olvidemos que somos seres humanos y nos equivocamos así como requerimos descanso y recreación, nunca hay que permitirnos olvidar lo que somos por qué cuando perdamos esa visión seremos como robots sin propósitos más que los que nos impongan.

The way I handle this very common situation is, prioritise the tasks, delegate to my reportee, with a bit of background and guidance for way forward, within stipulated time. Some of the tasks I keep with me and depending on importance and urgency execute it, low priority job I execute after working hours when no one is there to disturb. Try to complete it on the same day or earliest possible to avoid backlog.

I can manage my tasks effectively while supervising others, because 1) Organizational structure is optimal (span of control, job allocation, workforce planning, etc.), 2) Priorities have been determined, 3) Delegation and empowerment are used properly, 4) Reporting system is working well. 5) Task management platform (ClickUp) is used. 6) I focus on core managerial functions (planning, organizing, leading, controlling).

Understanding the strengths of each team member and how to capitalize on that is the key here. Clear communication of what's expected and its prioritization is important, sometimes team members are struggling with changing priorities so it needs frequent reviews at a set frequency. Use of technology to keep track of assigned tasks can also be helpful.

Strategize, delegate and support. More important than prioritizing is strategizing. It essential to sequence and delegate tasks in a way that anticipates the most efficient path to success, minimizes risk and maximizes partnerships and synergy. Once delegation is made to team members, a good manager will do everything in their power to support their staff to deliver. This includes removing distractions, providing resources, allowing staff to show initiative, and ensuring a safe work environment.

Clarify the task objectives Share possible approaches to work on achieving the objectives Specify the timeliness for periodic review and task completion Take stock of progress in the review meetings and address issues and roadblocks Give feedback on the quality of the work accomplished and identify areas which can be improved. Keep expectations lower if its the first time for the staff to work on an assignment of a particular nature. Discuss why changes made by you are relevant so they can understand the rationale.