Here's how you can safeguard data security while using new technology.

As you integrate new technology into your operations, it's crucial to ensure that your data remains secure. With cyber threats evolving, understanding the risks and implementing robust security measures is more important than ever. This article will guide you through essential strategies to protect your data while you take advantage of the latest technological advancements.

1 Risk Analysis

Before adopting any new technology, conduct a thorough risk analysis. Identify the types of data you handle and assess the potential vulnerabilities that the new technology might introduce. This process should involve evaluating how data is stored, processed, and transmitted. By understanding the risks, you can implement targeted security measures that address specific threats, ensuring that your data is safeguarded against unauthorized access or breaches.

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Swagoto Chatterjee

IT Support Specialist | Desktop Support Engineer | Author
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Safeguarding data security while using new technology involves a multi-faceted approach. Firstly, ensure that software and hardware are always updated to patch known vulnerabilities. Implement strong, unique passwords and utilize multi-factor authentication for added security layers. Encrypt sensitive data both in transit and at rest to prevent unauthorized access. Regularly back up data to mitigate the impact of potential breaches. Educate users on recognizing phishing attempts and other cyber threats. Finally, conduct regular security audits and risk assessments to identify and address new vulnerabilities promptly.

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2 Strong Policies

Develop strong data security policies that are aligned with the new technology. These policies should dictate how data is to be handled, who has access to it, and under what circumstances. Make sure to include protocols for password management, data encryption, and regular security audits. Your policies must be communicated effectively to all team members, and adherence should be monitored and enforced to maintain a high level of data security.

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3 Access Control

Implement strict access control measures. This involves setting up user permissions and roles that define who can access certain data within the new technology. Use principle of least privilege (PoLP), which means giving users the minimum level of access required to perform their job functions. Multi-factor authentication (MFA) should also be utilized to add an extra layer of security, ensuring that only authorized personnel can access sensitive information.

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Serge Tapah Sahiri

Head of Cyber Security
(edited)
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GEOFENCING CONDITIONAL ACCESS POLICIES Companies need to consider enforcing Geofencing Conditional Access policies to control access to their cloud apps based on the network location of a user. Geofencing conditions commonly analyses signals such as user, device, and location to automate decisions and either allow or deny access to specific resources. For example: - You could prohibit logins from specific countries or regions where your business does not operate, or to ensure adherence to GDPR regulations. - You could allow access to specific external IP ranges that your organisation deems trustworthy, such as partner networks. - You could also restrict Finance and business critical apps to only run from the corporate network.

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4 Continuous Training

Provide continuous training and education for your team. As technologies evolve, so do the tactics used by cybercriminals. Regular training sessions can keep your team informed about the latest security threats and the best practices for preventing them. Encourage a culture of security awareness where your team members are vigilant and understand the importance of protecting data within the context of the new technology.

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5 Encryption Usage

Utilize encryption to protect your data. Encryption is a method of converting data into a code to prevent unauthorized access. When data is encrypted, it becomes unreadable to anyone who does not have the decryption key. Make sure that any new technology you adopt has robust encryption capabilities for both data at rest and in transit. This will help to ensure that even if data is intercepted, it remains secure.

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6 Regular Audits

Conduct regular security audits and updates. As you use new technology, it's important to continuously evaluate its security posture. Regular audits can help identify any weaknesses or vulnerabilities that need to be addressed. Additionally, keeping the technology updated with the latest security patches is crucial in defending against new threats. By staying vigilant with audits and updates, you can maintain a strong defense against potential data breaches.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Serge Tapah Sahiri

Head of Cyber Security
(edited)
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DATA OVER-RETENTION Organisations often retain information for longer than necessary because they lose track of what data has been archived. This not only increases operational costs for storage and backup, but also intensifies the risk of reputational damage in the event of a cyber-attack or data breach/leak. Organisations need data retention policies to mitigate this risk. Typically, a data retention policy will define: - What type of data needs to be retained and how long for, - What format it should be stored in, - Who has the authority to dispose of it, - What procedure to follow in the event of a data breach/leak.

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Here's how you can safeguard data security while using new technology.

1

2

3

4

5

6

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1 Risk Analysis

2 Strong Policies

3 Access Control

4 Continuous Training

5 Encryption Usage

6 Regular Audits

7 Here’s what else to consider

IT Operations

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Here's how you can safeguard data security while using new technology.

1

2

3

4

5

6

7

1 Risk Analysis

2 Strong Policies

3 Access Control

4 Continuous Training

5 Encryption Usage

6 Regular Audits

7 Here’s what else to consider

IT Operations

Rate this article

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