TPAC 2015

Sapporo, Japan26-30 October 2015

Registration opens in June 2015.

TPAC 2015 will take place at the Sapporo Convention Center in Hokkaido. TPAC brings together W3C Technical Groups, the Advisory Board, the TAG and the Advisory Committee for an exciting week of coordinated work.

IETF Meeting and TPAC 2015: TPAC 2015 is scheduled just prior to the IETF Meeting that will take place 1-6 November 2015 in Yokohama, Japan.

Need Help? Write to w3t-tpregister@w3.org.

Week at a glance

	Monday	Tuesday	Wednesday	Thursday	Friday
08:00 (Coffee/Juice)	Registration opens	Registration opens	Registration opens	Registration opens	Registration opens
08:30 - 18:00 (Coffee 10-11) (Lunch 12-14)	Groups	Groups, Advisory Committee Meeting (15-18)	Plenary Day	Groups,Advisory Committee Meeting (15-18)	Groups
Evening		Advisory Committee Dinner (AC, Chairs, AB, TAG, Offices, Team)	Plenary Reception

Participation Policies and Recommendations

The following participation policies and recommendations are intended to promote participation while ensuring that meeting Chairs have the tools necessary to run their meetings effectively. Before you register to attend a meeting, please read the below participation guidelines.

Working / Interest / Business Group Meetings

To be eligible to register and attend, you must be one or more of the following:

• a participant in a W3C Working, Interest or Business Group scheduled to meet at TPAC;
• a W3C Member Advisory Committee Representative;
• a participant on either the Advisory Board or the TAG;
• a W3C Member employee, even if you are not part of a group meeting during TPAC;
• an invited guest; or
• W3C staff and W3C Office staff.

Observers/Guests

Anyone eligible as described above may request to attend group meetings as an observer. Please use the registration form to make such requests. observer seating will be limited, however. The group Chair will inform you if you may attend as an observer. Chairs have wide latitude to grant or reject requests based on space considerations, confidentiality, and the ability to conduct the business of the group. Please contact the group Chair for information about the participation policy (see Member-only Chair contact information). Observer seating will be organized for meetings that permit observers as secondary seating without power around the perimeter of the room.

Note: We recommend that you secure permission to attend a meeting as an Observer before making any travel plans.

Plenary Day (Wednesday) 08:30 - 18:00

Participants in good standing in a W3C Working or Interest Group, Advisory Committee Representatives, the TAG, the Advisory Board, Offices Staff and Team are invited to participate in the Plenary Day.

Advisory Committee Sessions and Dinner

To be eligible to register and attend the Tuesday and Thursday Advisory Committee Sessions and dinner, you must be one or more of the following:

• a W3C Member Advisory Committee Representative. If an Advisory Committee Representative cannnot attend the meeting, an alternate may attend instead. See section 2.1.3.2 of the Process Document for more information about Member participation.;
• Chair of a W3C Working or Interest Group;
• a participant on either the Advisory Board or the TAG;
• an invited guest; or
• W3C staff and W3C Office staff.

Ad-Hoc Meetings

In 2014 we introduced "unstructured time" in the middle of each day. Some groups had requested a common time to break into parallel task forces within their groups, for more cross-group interaction opportunities, and for hallway conversations.

This year, based on our experience, the unstructured time will be from 15:00-18:00 to avoid breaking up the middle of the day. This is the time slot for the AC Meeting on Tuesday and Thursday, so we recommend that groups with participating AC Representatives plan their agendas in a way that enables those individuals to attend the AC Meeting.

Groups may also use this time slot for their traditional meeting agenda.

Lunch Schedules

To ensure a comfortable lunch experience, we will work with group Chairs (via a survey) to stagger lunch schedules.

Remote Participation

If you plan to attend the Advisory Committee Meeting remotely, please let us know on "acregister@w3.org">acregister@w3.org as the number of requests may play a role in the level of service we provide.

Registration and Registration Fees

Registration opens in June 2015.

Before you register, please read Participation Policies and Recommendations

Registration Fees

A daily fee helps W3C offset the cost of these meetings. The daily fee applies to anyone who is attending meetings, whether as a participant or as an observer, Monday through Friday. However, if you are an AC Rep and you plan to attend only the dinner on Tuesday (not the afternoon session), you do not need to pay the fee for Tuesday.

The per person, per day fees are as follows:

• 85 USD until advance registration closes on 7 October
• 170 USD for any unpaid registrations as of 8 October
• 170 USD for on site registration, space permitting*

* Important Notice: We strongly advise against people making flight arrangements before confirming their meeting registration and payment by 7 October. Each year, we make an effort to accommodate on-site registrants, however, we cannot guarantee that space will be available this year.

Please pay when you register. Registrations that remain unpaid after advance registration closes 7 October will be charged 170 USD per day. Registration is not complete until you have paid.

Payment System

Information about payments will be available when registration opens.

You will receive a receipt when payment is successful. If you experience problems with the registration page, please contact w3t-tpregister@w3.org.

Cancellation and Refund Policy

Cancellations and requests for refunds must be received by 17:00 Eastern Time on 9 October 2015. Refund requests will not be honored after that time. Refunds will be subject to a 20 USD service charge.

To cancel your registration and request a refund, contact w3t-tpregister@w3.org.

Group Meeting Details

Detailed schedule and rooms

Group Meetings will be held all day Monday and Tuesday, 26-27 October, and all day Thursday and Friday, 29-30 October. The Technical Plenary day will be held Wednesday 28 October from 8:30 - 18:00.

Meeting Room Availability: Meeting rooms will be available from 08:00 - 18:00 Monday through Friday.

Venue — Sapporo Convention Center

TPAC2015 will be held at the Sapporo Convention Center, a multi-conference facility, 10 minutes from the city center by subway (3 stops).

Sapporo Convention Center
1-1-1 Higashi-Sapporo 6-jo
Shiroishi-ku, Sapporo, JAPAN 003-0006

Main Telephone: +81-11-817-1010 Fax: +81-11-820-4300

Office hours: 9:00-18:00

Hotels

W3C/Keio has appointed Rakuten Travel as the official travel agency for W3C TPAC 2015. You can book a hotel in the list below. Bookings can be made from 1 June through 16 October, 2015. You will automatically get the W3C rate when you make your reservation for one of the hotels using the Rakuten Travel links (available early June).

Rakuten Travel will issue a receipt as needed. Please send a request to Rakuten Travel Customer Center directly (e-mail address will be available early June). They will email you with a receipt. Note that the issuing process will take approximately 1 week.

Breakfast and standard high speed guestroom wifi is included in the price of the room. The cancellation policy is mentioned in each hotel page.

Sapporo Grand Hotel
North 1, West 5,
Chuo-ku, Sapporo, JAPAN 060-0001 Main Telephone: +81-11-261-3311

Hotel cancellation policies will be posted soon.

Renaissance Sapporo Hotel
1-1, Toyohira 4-jo 1-chome,
Toyohira-ku, Sapporo, JAPAN 062-0904 Main Telephone: +81-11-821-1111

*The name of Renaissance Sapporo Hotel will be changed to Premier Hotel Tsubaki Sapporo from 1st October, 2015. Nothing changes for W3C bookings.

Reservations cancelled less than two days before the date of arrival will incur the following charges:

One day in advance:	20% of room rate
Same day:	80% of room rate
No show:	100% of room rate

Keio Plaza Hotel
2-1, North 5 West 7
Chuo-ku, Sapporo, JAPAN 060-0005 Main Telephone: +81-11-271-0111

Reservations cancelled less than two days before the date of arrival will incur the following charges:

One day in advance:	20% of room rate
Same day:	80% of room rate
No show:	100% of room rate

Hotel Monterey Edelhof Sapporo
Nishi 101, Kita 2 Jyo
Chuo-ku, Sapporo, JAPAN 060-0002 Main Telephone: +81-11-242-7111

Reservations cancelled less than two days before the date of arrival will incur the following charges:

One day in advance:	20% of room rate
Same day:	80% of room rate
No show:	100% of room rate

Guestroom discount expires on Friday, 16 October 2015
After 16 October, reservations will be accepted on a space-available basis only, at current market rates.

Transportation

Access from overseas

The Sapporo Sightseeing Guide provides a good overview on access to Sapporo from overseas and access from Chitose Airport (CTS) to central Sapporo.

We expect most overseas participants will use Narita Airport (NRT) as their airport of entry into Japan. Please note that an ever increasing number of airlines are flying from Narita to Chitose, offering almost one connecting flight/hour between Narita and Chitose.

If the NRT/CTS connecting flight does not meet your arrival schedule, for attendees arriving at Narita (NRT) Airport, another option is taking the bus to Haneda Airport (HND) — offers more the domestic flights and connecting to Chitose from there. Narita-Haneda Bus Timetable (75 min./3,000JPY).

There are more than 60 daily return flights connecting HND/CTS.

The Chitose Airport site provides a very good search tool showing all flights to and from the airport.

Sapporo can also be accessed directly from Kansai International Airport (KIX) in Osaka (8 daily connecting flights to Sapporo) and Chubu International Airport (NGO) in Nagoya (11 daily connecting flights to Sapporo). This option maybe preferable for European attendees in particular.

For Asian attendees, please note there are direct flights to Sapporo from Shanghai, Seoul, Taipei and Hong Kong.

Ground Transportation

Access from Chitose Airport to Sapporo Station (Central Sapporo).

Rail is the fastest means of transportation to central Sapporo. The Rapid Airport to Sapporo runs approximately every 15 minutes from 8:00 to after 22:00, and takes passengers from the airport to Sapporo Station the quickest in just 36 minutes / 1,070 JPY. The Station is directly connected to the B1F of the airort terminal building.

A Foreigner Guidance Desk within New Chitose Airport Station provides guidance and support in English, Korean and Chinese.

For possible ride sharing see and add your information to the W3C taxi wiki.

Useful Information

Wifi at meetings: Wireless Internet access will be available in meeting rooms during the week.

Wifi elsewhere:

• NTT East Free Wi-Fi is a service that gives you a public wifi login ID valid for 14 days on presentation of your passport.
• Free wifi is available in Starbucks but registration is required. You also have to click a confirmation link so register ahead of time when you have an internet connection.

3G data: Prepaid data-only SIM cards that work throughout Japan are available for tourists from international airports, some large electronics stores (e.g. BIC Camera, Yodobashi Camera) and online (e.g. eConnect, NTT). The IIJmio Travel SIM from BIC Camera supports IPv6. A guide price is around 4,000 yen for a 2GB SIM valid for three months.

Here is an in-depth guide to wifi and 3G in Japan: Staying Connected When Visiting Japan: Wi-Fi Access, Prepaid SIM Cards, and Rental Devices

Power: 100V, 50Hz. Japan power outlets are compatible with North American 2-blade, ungrounded plugs. There will be no power at observer seats.

Currency: Japanese Yen. (You may use OANDA Currency Converter.) There are four kinds of bills (10,000 yen, 5,000 yen, 2,000 yen, 1,000 yen) and six kinds of coins (500 yen, 100 yen, 50 yen, 10 yen, 5 yen, 1 yen) used. All of the bills and coins are different sizes. Bills descend in size from 10,000 yen to 1,000 yen. For more information, visit the National Printing Bureau website.

Sapporo: Wikipedia and Wikitravel provide useful introductions to the city of Sapporo.

ATMs: At over 20,000 Seven-Eleven convenience stores nationalwide, including the Fukuoka Airport Seven-Eleven, ATM machines accept foreign bank cards on a 24 hour basis. The procedure is straightforwad. Guidance is available in English, Korean and Chinese. Details and an ATM locator are provided on the Seven-Eleven website.

Japanese Post Office ATMs also offer a cashing service for foreign bank cards. Please note many small restaurants and shops, ticket and vending machines do not accept credit cards.

Weather: Average temperatures in late October range from a high of 12 degrees Celsius to a low of 4 degrees. Latest weather forecasts for Sapporo.

Taxi wiki: https://www.w3.org/wiki/MeetingTaxis

Getting Around

• Jorudan is a simple but useful train route finder in English.
• Maps by Google and OpenStreetMap