Efficient IRC

= IRC Sessions to Real Readable Minutes =

From: Zakim & RRSAgent Cheat Sheet & Scribing Tips by Gregory J. Rosmaita. Extract from the HTML WG conference guide

Before the Meeting Starts

• Invite Zakim and RRSAgent

       /invite rrsagent html-wg
       /invite Zakim html-wg 

(note: check the attendance list for the channel to ensure that Zakim and RRSAgent have been invited)

• Set Meeting Info

       rrsagent, set logs world-visible (for groups with open proceedings)
       meeting: HTML WG Issue Tracking Telecon
       chair: "name"
       agenda: 'refer to the mail including agenda'`
       scribe: "name"
       "ScribeNick": "screen-name"
       present: "names"
       regrets: "namesv
       rrsagent, pointer? (gives location of IRC log)
       zakim, save agenda (after agenda entered)
       zakim, Wrong_Name is Correct_Name 

During the Meeting

   ACTION: "ZakimName" "ActionText" - "DueDate"
   RESOLVED: (info)
   RESOLUTION: (info)
   zakim, Gregory_Rosmiata is Gregory_Rosmaita
   zakim, mute me
   zakim, unmute me
   correction syntax: s/rosmiata/rosmaita
   q+ (puts you in the speaker queue)
   q- (remove yourself from the speaker queue)
   q+ (to ask ...)
   q+ (to say ...)
   q? (to ascertain who is on the queue)
   present+ "name" (to add late arrivals)
   present- "PhoneCode"(to remove coded IDs)
   regrets+ "name" (for last minute regrets)
   rrsagent, pointer? (gives location of IRC log)
   zakim, choose a victim (randomly assigns a task to a participant)
   switching scribes:
       i/Text_Where_Scribe_Changed/ScribeNick: IRC_name 
   trackbot, status? (shows the users trackbot knows about)
   rrsagent, drop action # (how to drop a malformed action) 

After the Meeting Adjourns

• Create the Minutes

       rrsagent, create minutes (the following 5 commands are synonyms)
           rrsagent, draft minutes
           rrsagent, format minutes
           rrsagent, generate minutes
           rrsagent, make minutes
           rrsagent, publish minutes 
   Create minutes command ensures that the attendees list is correctly populated -- use the + and minus syntax to add or delete attendees, regrets, etc. -- remember that you MUST issue an "rssagent, create minutes" order for the minutes to execute your instructions -- every time you do so, be sure to REFRESH the document in the browser instance in which you are reviewing the draft minutes.
       Naming syntax for the automatically generated documents is:
       `http://www.w3.org/YYYY/MM/DD-html-wg-minutes.html`
       `http://www.w3.org/YYYY/MM/DD-html-wg-irc` 

• Make Any Corrections to the Minutes

   NOTE: Non-staff members who are acting as scribe MUST effect any changes or corrections BEFORE dismissing RRSAgent; staff can edit slash manipulate minutes by appending a comma and the word tools to the URI for the minutes - for example
   `http://www.w3.org/2008/07/31-html-wg-minutes.html,tools`

• Dismiss Zakim AND RRSAgent

       zakim, please part (this will result in the output of attendees)
       rrsagent, please part (VERY LAST STEP- logs actions and resolutions) 
   Put text dump in email along with HTML and IRC log pointers 

• Resources for Scribes and Participants

   Zakim Bridge Guidebook
   RRSAgent IRC Bot Guidebook
   Scribe's Quick Start Guide