Forms Management Service
NOTE: This service is reserved to the University of Ottawa staff members
Forms Management is responsible for the administration of all electronic and traditionally-printed forms at the University of Ottawa. This entails the modification of existing forms as well as the creation of new ones in compliance with official University policy.
Forms Management endeavours to maintain the highest graphic and linguistic standards while keeping pace with the ongoing changes at the University.
Because Forms Management is an administrative component of the University, its services are only available to University personnel.
For more information, please contact us!
Telephone:613-562-5800 ext. 3557Fax: 613-562-5136
Email:mboyer@uOttawa.ca
Services
- Consultation with users regarding the content and production of forms;
- In-depth analysis of the form requirements, content, feasibility, and cost;
- On-site design of electronic and printed forms;
- On-site production of camera-ready artworks;
- Regular updates of existing forms in keeping with the ongoing changes at the University, including its various procedures, regulations and standards;
- Direct negotiation with suppliers when purchasing forms.
What is an “official” form?
An official form circulates outside the University and is likely to reflect a corporate image. Within the University, official forms are a means of collecting and diffusing important data. Official forms are sent to:
- students,
- educational institutions,
- suppliers,
- commercial firms,
- external organisations,
- as well as the general public.
Why must I obtain my “official” forms through the Forms Management Service?
All official University forms must be designed and ordered from the Forms Management Office specifically because of their official nature.
How much do we charge for our services?
All our services are free. The customer is charged only for printing and delivery of the forms, as quoted by the selected supplier. The supplier invoices the customer directly.
How do I go about ordering a form?
You may contact us directly with specific questions concerning the design, production and printing of forms.
- For electronic and traditionally-printed forms please take note of the following procedures. To order a new form or an existing form requiring major modifications, please call and set up an appointment.
- To order an existing form requiring only minor modifications, send us a written note clearly indicating the form number, title, required quantity and the deadline for delivery.
- To re-order an existing form send us a written note or e-mail indicating the form number, title, quantity and required deadline for delivery. You should state clearly that no modifications are required.
How much time is required for the design and production of a form?
The time required to design and produce a form will vary considerably according to type. The time frame for production can usually be established after our first consultation.
