Privacy Policy
Your Personal Information at The University of Ottawa
The University is committed to maintaining and protecting the confidentiality and privacy of your personal information. Only authorized employees whose official duties so require are allowed to use, modify or disclose your information. We keep your information only for as long as required by law or to satisfy the purposes for which it was collected. When your personal information is no longer required, we take the precautions required to eliminate it.
Type of information that might be collected include:
- Identity-related (name, address, telephone number, etc.)
- Academic (programs of study, performance information, degree, etc.)
- Financial (charges, payments, credit card, bank account, etc.)
- Fiscal (social insurance number, tuition fees, bursary, etc.)
In managing its operations, the University may disclose some of your relevant personal information to various University services and to service providers such as the Alumni Association, student associations, insurance companies and financial institutions. We also require these organizations to comply with University policies on personal information and with any other legislation governing personal information.
Except as described above and in similar situations, or if legally obliged to do so, or unless truly exceptional circumstances require, the University does not disclose your personal information to other external individuals or organizations without your prior written consent.
You have the right to access your personal information, except confidential evaluations and letters of reference supplied to the University. You also have the right to ask that incorrect information be corrected. If you decide to withhold information or to prevent us from disclosing your personal information, the University may not be able to offer you the services or information you ask for to which you are entitled.
If you want to review your record or if you would prefer that we do not disclose your personal information, please contact the Vice-President, Governance in writing at aipo@uOttawa.ca or at:
Access to Information and Privacy Coordinator
c/o Access to Information and Privacy Office
University of Ottawa
Ottawa, Ontario, K1N 6N5
Approved by the Executive Committee of the Board of Governors on December 16, 2003.
Your Personal Information: University of Ottawa Students
Collection of personal information
In order to offer services to its students, the University of Ottawa have to collect some personal information, but we take every reasonable step to protect its confidentiality.
By applying for admission to the University of Ottawa or by registering for its programs or courses, you agree to the University's collection of your relevant personal information.
Purpose of collection
Your personal information is needed, among other things, to confirm your identity, assess your eligibility for admission, record your performance in programs and courses, determine your right to graduate, provide the basis for awards and government funding, enable you to participate in student services, communicate with you and help the University manage its academic and financial affairs.
Retention of your personal information
We keep your information only for as long as required by law or to satisfy the purposes for which it was collected. When your personal information is no longer required, we take the precautions required to eliminate it.
Safeguards
The University is committed to maintaining and protecting the confidentiality and privacy of your personal information. Only authorized employees whose official duties so require are allowed to use, modify or disclose your information.
Disclosure and consent
In managing its operations, the University may disclose some of your relevant personal information to various University services and to service providers such as the Alumni Association, student associations, insurance companies and financial institutions. We also require these organizations to comply with University policies on personal information and with any other legislation governing personal information.
Except as described above and in similar situations, or if legally obliged to do so, or unless truly exceptional circumstances require, the University does not disclose your personal information to other external individuals or organizations without your prior written consent.
Your rights
You have the right to withhold personal information; however the University may not be able to offer you the services or information you ask for or to which you are entitled.
You also have the right to prevent us from disclosing your personal information. By so doing, however, you might forego some of the services offered to alumni and students of the University.
You have the right to access your personal information, except confidential evaluations and letters of reference supplied to the University.
You also have the right to ask that incorrect information be corrected.
Access
In order to review your personal information, you must make an appointment with the appropriate authority of the academic unit or service where your information is kept.
For more information on the collection, use or disclosure of your personal information, consult University's policies 14a, 90 and 108 at:
If you have questions, complaints or comments about the collection, use or disclosure of your personal information at the University of Ottawa, please contact the Vice-President, Governance in writing at aipo@uOttawa.ca or at:
Access to Information and Privacy Coordinator
c/o Access to Information and Privacy Office
University of Ottawa
Ottawa, Ontario, K1N 6N5
Approved by the Executive Committee of the Board of Governors on December 16, 2003.