Mersey and West Lancashire Teaching Hospitals NHS Trust
About
Serving a population of over 618,000, with a workforce of around 10,500 dedicated and skilled staff, Mersey and West Lancashire Teaching Hospitals NHS Trust is one of the UKs largest Trusts.
The Trust provides a wide range of healthcare services at 5 hospitals and 16 community sites.
surrounding areas.to people across St Helens, Knowsley, Halton, Southport, Ormskirk, parts of Liverpool and the
communities we serve should have equal access to the highest standards of quality care, whilstAs a Trust, our vision is to provide 5 Star Patient Care. We strongly believe that the
Care that is consistently high quality, compassionate, and provides the best possible experience for our patients and their families.
Safety that is of the highest standards, where staff feel empowered to further improve services and reduce the risk of harm.
Pathways that reduce variations in care to improve outcomes, whilst respecting the individual needs of patients.
Systems that are efficient, user friendly and reliable. Drawing upon best practice to ensure our processes support the needs of our patients.
Communication that is open and inclusive. Always showing patients, their families and our colleagues, the dignity and respect we would wish for ourselves.
Hear more about how our staff deliver 5 Star Patient Care at the following link: https://cli.re/KxP94Q
national awards on a regular basis.Our valued workforce is recognised for their expert skills and talents, with our teams winning
Our Values
Underpinning our vision are the norms, rituals and expected behaviours within the Trust. Or in other words, our behaviours, and values at work.
embedded into the organisation. They are the essence of what Team MWL stands for:Following extensive engagement with staff across the Trust, our Trust values were developed and
SiteWhiston HospitalAddressWarrington RoadTownPrescotPostcodeL35 5DRMajor / Minor RegionMerseyside
Contract type & working pattern
ContractPermanentHoursFull time - 37.5 hours per week (Core hours Monday - Friday. May be required to cover gaps in shift rota (service operational 24/7) and on-call duties for Ormskirk Hospital (overnight))
Salary
Salary£29,970 - £36,483 Per AnnumSalary periodYearlyGrade(NHS: AfC: Band 5)
Specialty
Main areaPathology - Specimen Reception
After applying via NHS Jobs, your submitted application will be imported into our preferred Third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to "name of trust" transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.
Job Overview
The Pre Analytics Manager will supervise the day to day activities of the team working in Pathology Support primarily at Whiston Hospital, managing the 24hr service. The post requires management and supervision of staff and processes in Specimen Reception.
You may also be required to work at any of the sites where the Trust provides a Pathology service. You will be required to work sessions at short notice to arrange cover for unplanned leave.
Please note this advert may close before the stated closing date.
Interview Date - To Be Confirmed
Advert
Receiving blood test requests and ensuring their appropriate treatment prior to analysis ensuring high quality accurate information is entered into Pathology information systems in a timely manner.
The post holder will help to ensure that all staff are appropriately trained, and training and training needs accurately recorded. Appraisals, annual leave, rotas are also part of this post.
The performance of the team is paramount to the overall quality of service provided by each of the four departments directly served by the pre-analytical team
You will be required to work sessions at short notice to arrange cover for unplanned leave. This is an essential service covering every day of the year.
Working for our organisation
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our Services
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements
Rated Outstanding by CQC Inspection August 2018
Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme
Detailed Job Description And Main Responsibilities
KEY DUTIES
Manage team providing an extended day service covering rotas and HR requirements
Follow and contribute to Standard Operating Procedures (SOPs)
Receive and barcode all samples and request forms as appropriate.
Process samples through pre-analytical stages such as centrifugation.
Prioritise urgent samples for fast tracking and process add on requests
Correct errors of self and others to maintain database integrity.
Data entry of all patient identifiable information, clinical details and request details for all disciplines (with the exception of Blood Transfusion) into the Pathology Telepath system (accuracy is vitally important).
Interrogate the PAS system and Open Exeter systems to check patient details.
Carry out Telepath housekeeping manual patient merges in Haematology, Biochemistry and Microbiology once patient information has been checked in the above systems and to notify Blood Transfusion of any mismatches.
Load analysers as appropriate ensuring samples are suitably prepared to be analysed.
Ensure that all reports are sorted and distributed to the relevant bodies through internal and external posting systems in a timely and efficient manner maintaining patient confidentiality.
Accurate filing and retrieval of reports including the scanning of request forms.
Work closely with all departments within the Pathology Directorate to ensure that a timely accurate service is delivered.
Timely preparation of GP consumable orders
Communication
Maintain good working relations with all members or staff and to promote effective teamwork.
Actively participate in team meetings and deputise for manager as necessary.
Regularly report to manager, issues surrounding delivery of an efficient service and takes part in planning future service requirements/developments.
Respond to telephone enquiries from service users, patients, relatives and departmental colleagues with correct use of telephone and logging system.
Clinical & Professional Responsibilities
Maintain and promote the professional image of the Department of Pathology, St Helens and Knowsley Teaching Hospital NHS Trust and Southport and Ormskirk NHS Hospital Trust.
Administrative Responsibilities
Responsible for preparing rotas to ensure delivery of service in Data Entry, Pathology Reception and General Office Duties. Organises rota for evenings, weekends and Bank Holidays.
Carry out risk assessments as necessary
Carry out data quality checks to ensure the quality of the information inputted by all pathology staff meets the minimum data criteria.
Verify accuracy of staff time sheets
Ensure all archiving systems comply with departmental policies.
Verification of invoices.
Responsible for the stock control of all consumables supplied / used in this area, ensuring replacement stock is obtained.
TEACHING & TRAINING RESPONSBILITIES
Attend appropriate courses as agreed with manager at appraisal.
Deliver training for all grades of staff in all appropriate areas including the Pathology Computer system, PAS and Open Exeter, Sunquest ICE, OCS etc.
Ensure delivery of training for all grades of staff in all aspects of Pathology Support
Ensure all training and training needs are accurately recorded.
Provide update reports upon request from manager.
Ensure mandatory training is in place for all Pathology Support staff and recorded on ESR.
Management Responsibilities
The post holder will be expected to work unsupervised, organising their own workload and that of their team, reporting on progress and any problems to the appropriate manager as necessary.
Responsible for ensuring that appraisals and mandatory training are delivered
Responsible for return to work interviews, welfare meetings, early attendance meetings and referral to HWWB as appropriate.
Responsible for generating and providing statistics on Workload data and staffing etc.
Notify equipment/general building fitting failures to the appropriate senior person.
Provide direct supervision of the team
Ensure maximum efficiency rotating staff to ensure service delivery is maintained within the area.
Participate in the Pathology Audit Team Meetings, carry out cross discipline audits and own departmental audits to maintain UKAS15189:2012 standards.
Represents Pathology Support staff at the Pathology Staff Committee Meeting.
Investigate and report adverse incidents via DATIX notification.
Contribute to SOPs and to policies as well as implementing them.
Assist in process redesign and ensure sustainability of any changes put in place.
Deal with problems and queries commensurate with grade.
Ensuring that any necessary fixtures and fittings requiring repair are planned
Reviewing stock levels with stock room MLA to ensuring appropriate stock rotation.
RESEARCH & AUDIT
Participate in departmental clinical trials, audit, research and development programmes.
Thank you for considering an application to work for Mersey West Lancashire NHS Trust. MWL is an exciting and forward-thinking NHS Trust who are one of the best places to work for in England.
Given sometimes we receive a high volume of applications to work for us, please be aware, that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience.
The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice.
Equality, Diversity, and Inclusion
We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce. We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups.
As a , we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.Disability ConfidentLeader
If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact [email protected]
We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision-making process.
The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click here to check your eligibility before applying for this post as we may be unable to provide sponsorship.
Disclosure and Barring Service Check
If this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Please note if applicable, applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment.
If you have not already done so, you are therefore encouraged to enrol for the DBS Update Service to which a small annual fee of £13 per year applies.
Flexible Working
We Actively Support Flexible Working Patterns Throughout MWL. Changes Made To The NHS Terms And Conditions Of Service Handbook Mean That
All employees have the right to request flexible working from day one of employment.
There is no limit on the number of requests they can make.
Employees have the right to make requests, have them considered, regardless of the reason.
At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working. We would also encourage you to also discuss flexible working options at interview stage.
Working for Team MWL
Staff recognition is especially important to us; as well as performance reviews and appraisals, we recognise staff through Employee of the month. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.
The Trust is a non-smoking across all our sites. Failure to follow this rule could lead to disciplinary action. For more information, see the Smoke Free NHS website
You must ensure that your application, including personal statements and behaviour examples, are truthful and factually accurate. Please note plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own.The Trust will not accept applications which are found to be AI generated and will check all applications against AI detection software.
Additional Information
Before applying, we encourage you to review the Trusts Values and Behaviours which are We are KIND, We are OPEN, We are INCLUSIVE, which can be found here .
An applicant guide to help and support you with your application and what to expect during your recruitment journey can be accessed in the supporting documents.
Good luck with your application. We hope to welcome you to Team MWL very soon.
Applicant requirements
info The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Person specification
Qualifications
Essential criteria
Degree level entry BSc or BA or equivalent experience
Computer skills (ECDL) or equivalent experience
RSA/OCR III Typing or equivalent experience
Desirable criteria
Certificate in Supervisory management or equivalent experience to NVQ Level 4
Knowledge & Experience
Essential criteria
Knowledge of medical terminology
Knowledge of Microsoft Office Package.
Previous supervisory experience
Significant NHS clinical laboratory work experience or equivalent
Experience of Trust I.T. systems in particular the Pathology Telepath system, Order Communications Systems and ICE Systems
Skills
Essential criteria
Excellent keyboard skills.
Attention to detail and accuracy.
Excellent administration skills.
Excellent verbal and written communication skills.
Organisational time management skill with ability to multi-task
Knowledge of Caldicott and Data Protection Act
Maintain confidentiality at all times
Ability to manage without supervision
Lead the team encompassing new initiatives and skills
Ability to communicate effectively with a range of professionals, patients and the public
Other
Essential criteria
Personable, friendly demeanour
Be able to manage under pressure and remain calm and co-operative
Reliability of attendance
Documents
Job Description (, 168.6)PDFKB
Person Specification (, 128.6)PDFKB
Important information for candidates (, 128.6)PDFKB
Helpful tips to complete your application form (, 1.2)PDFMB